Open Event Planning & Production RFPs
Conference management, festival production, and event logistics contracts, often recurring annually with strict venue and vendor coordination requirements. Part of Events, Printing & Promotional Goods.
- Open RFPs
- 38
- Posted in last 30 days
- 33
- Median disclosed budget
- $150,000
- Next deadline
- August 25, 2026
Updated hourly from the Settle RFP Hunter database.
Most active issuers
- Webb County (2)
- City Of Bartlett (1)
- City Of Boston (1)
- City Of Burleson (1)
- City Of Asheville (1)
Closing soonest
Browse all Events, Printing & Promotional Goods RFPs →Events and Experiential Marketing Services
The organization seeks an experienced events and experiential marketing vendor to plan and execute bank events, including branding, decor, logistics, onsite management, and teardown. Vendors must demonstrate event production expertise, logistics capability, insurance coverage, and venue risk management capacity.
- Deadline:
- August 25, 2026
- Issuer:
- Maendeleo Bank Plc
- Location:
- Tanzania
Health Promotion and Wellness Conference Event Planning Services
Event planning and logistical support are required for a health promotion and wellness conference in Maryland, including registration, room setup, vendor coordination, breakout-room management, and audiovisual equipment. The opportunity is a Buy Indian Set-Aside.
- Deadline:
- August 26, 2026
- Issuer:
- Indian Health Service
- Location:
- Window Rock, Arizona, United States
Tours and Workshop Services
A Texas government authority is seeking a vendor to deliver tours and a two-day workshop for tourism, destination marketing, and economic development professionals. The event will focus on advocacy, attendance growth, and heritage tourism promotion.
- Deadline:
- August 27, 2026
- Issuer:
- Texas Independence Trail Region
- Location:
- San Antonio, Texas, United States
Special Events Decorating Services
The agency seeks a provider for comprehensive special event decorating, coordination, décor packages, vendor management, and related services for a three-year contract. Services may include catering, entertainment, activities, layouts, and event supply management.
- Deadline:
- August 27, 2026
- Issuer:
- Webb County
- Location:
- Laredo, Texas, United States
Floral Designer Services
The agency seeks a floral design firm to provide customized fresh flower arrangements, plant decor, event layouts, and vendor management for a range of indoor and outdoor events under a three-year contract.
- Deadline:
- August 27, 2026
- Issuer:
- Webb County
- Location:
- Laredo, Texas, United States
Honey Tour Carnival Service
A government authority in Burleson, Texas seeks a vendor to provide rides, games, concessions, and related services for the four-day 2027 Honey Tour Carnival.
- Deadline:
- August 27, 2026
- Issuer:
- City Of Burleson
- Location:
- Burleson, Texas, United States
Independence Day Celebration Fireworks Display Service
A Tennessee organization is seeking a vendor to provide fireworks display services for an Independence Day celebration. Additional specifications are available by email.
- Deadline:
- August 27, 2026
- Issuer:
- City Of Bartlett
- Location:
- Bartlett, Tennessee, United States
Firework Display Services
Seeking a qualified fireworks contractor to provide aerial firework display services in Arizona, including show coordination, setup scheduling, and on-site crowd control and security. The resulting contract is expected to run for three years.
- Deadline:
- August 27, 2026
- Issuer:
- Town Of Florence
- Location:
- Florence, Arizona, United States
ArtNight Event Coordinator Service
The city seeks an event coordinator to plan, execute, and promote ArtNight events in October 2026 and March 2027. The coordinator will manage partner and city department coordination, website and brochure development, event programming, documentation, and promotional outreach.
- Deadline:
- August 31, 2026
- Budget:
- $25,000 – $50,000 (est.)
- Issuer:
- City Of Pasadena
- Location:
- Pasadena, California, United States
Professional Fireworks Display Services
A university seeks a qualified pyrotechnics provider to design and safely deliver fireworks and close-proximate special effects for its 2027 home football games. Services include team-introduction effects, event coordination, and post-event debris disposal.
- Deadline:
- August 31, 2026
- Issuer:
- Tarleton State University
- Location:
- Stephenville, Texas, United States
Pre-Deployment Yellow Ribbon Event Services
This opportunity seeks a small business to provide pre-deployment Yellow Ribbon event services for Service Members and their families. Services will include briefings and resources covering financial, health, legal, educational, and resiliency topics.
- Deadline:
- August 31, 2026
- Issuer:
- National Guard Bureau
- Location:
- Gladstone, Michigan, United States
Event Planning Services
The organization is seeking qualified vendors to provide comprehensive planning and logistical support for three-day events. Required services include venue coordination, lodging, catering, childcare, audiovisual systems, signage, internet connectivity, and related event support.
- Deadline:
- August 31, 2026
- Issuer:
- Air Force Reserve Command
- Location:
- Hawaii, United States; Alaska, United States; Puerto Rico; Guam; Robins Air Force Base, Georgia, United States
Event Sponsorship Program Services
The Agency is seeking a vendor to manage sponsorship services for Hawaii Island events supporting economic development, cultural preservation, community engagement, health and wellness, and tourism. The one-year engagement includes branding, County participation, event planning, insurance, and post-event reporting requirements.
- Deadline:
- August 31, 2026
- Budget:
- $250,000
- Issuer:
- County Of Hawaii
- Location:
- Hilo, Hawaii, United States
Event Management and Production Services
A vendor is sought to deliver event management, production, infrastructure, and logistical support for a conferring ceremony. The contract term is two years, with questions due by August 7, 2026.
- Deadline:
- August 31, 2026
- Budget:
- $120,000
- Issuer:
- South East Technological University
- Location:
- Waterford, Ireland
Fireworks Display Services
This solicitation seeks a contractor to provide a patriotic 25-minute fireworks show for a city Independence Day celebration in Pennsylvania. The vendor will manage display execution and all related logistics under a three-year contract.
- Deadline:
- August 31, 2026
- Issuer:
- City Of Pittsburgh
- Location:
- Pittsburgh, Pennsylvania, United States
Starlight Event Products and Services
Vendor procurement for a wide array of event products and services including catering, equipment rental, and entertainment for a one-year contract in Texas.
- Deadline:
- August 31, 2026
- Issuer:
- Education Service Center Region 19
- Location:
- El Paso, Texas, United States
International Trade Show Stand Builder Services
The project seeks an experienced international trade show contractor to design, build, furnish, maintain, and dismantle Food Export booths and pavilions. The scope may include meeting rooms, storage, lounge areas, raised wood flooring, and cohesive USA Pavilion branding.
- Deadline:
- September 1, 2026
- Issuer:
- Food Export Association of the Midwest USA and Food Export USA Northeast
- Location:
- Barcelona, Spain
Event Production and Holiday Marketplace Services
The city is seeking an experienced event production firm to plan and manage its annual Holiday of Lights celebration and downtown holiday marketplace. Services span vendor coordination, infrastructure, entertainment, marketing, safety planning, on-site operations, and post-event cleanup.
- Deadline:
- September 1, 2026
- Budget:
- $5,000
- Issuer:
- City Of San Rafael
- Location:
- San Rafael, California, United States
Commencement Venue, Facilities, and Event Services
The College seeks a venue and event services provider for its Spring 2027 Commencement ceremonies. Services include facilities, staffing, security coordination, production support, catering, subcontractor coordination, and event management.
- Deadline:
- September 1, 2026
- Issuer:
- Tarrant County College District
- Location:
- Fort Worth, Texas, United States
Drone Light Shows Services
The city is seeking a vendor to plan and deliver environmentally conscious drone light shows for city-planned events, including creative design, permitting, staffing, production, and operations. The vendor must also provide high-resolution event photography and video.
- Deadline:
- September 1, 2026
- Issuer:
- Salt Lake City Corporation
- Location:
- Salt Lake City, Utah, United States
Conference Sponsorship Strategy Services
The organization seeks a vendor to develop and execute a comprehensive conference sponsorship strategy, including package auditing, prospectus development, sponsor prospecting, outreach, and sales. The vendor will also manage sponsor fulfillment, payments, materials, and benefit deadlines.
- Deadline:
- September 1, 2026
- Issuer:
- International Economic Development Council
- Location:
- Washington, District of Columbia, United States; Atlanta, Georgia, United States; Burlington, Iowa, United States
Event Planner Services
A provider is sought to plan and manage advisory board meetings, general sessions, breakout sessions, registration, entertainment, hotel coordination, catering, audio-visual services, and on-site logistics. The contract term is one year and requires travel for two to three event planners.
- Deadline:
- September 2, 2026
- Issuer:
- Minnesota Department of Administration
- Location:
- Saint Paul, Minnesota, United States
Professional Fireworks Display Service
A vendor is needed to design and deliver a 20–25-minute aerial fireworks display for a July 4th celebration, including synchronized patriotic music, sound equipment, fire protection, setup, firing, transportation, and cleanup.
- Deadline:
- September 3, 2026
- Budget:
- $31,000
- Issuer:
- Town Of Darien
- Location:
- Darien, Connecticut, United States
Event Planning and Event Support Services
A one-year contract is available for comprehensive event planning and support services, including production, logistics, vendor coordination, sponsorships, marketing, and programming. Services will support civic, cultural, and community events throughout the year.
- Deadline:
- September 3, 2026
- Issuer:
- City Of Chula Vista
- Location:
- Chula Vista, California, United States
Frequently asked questions
- How many Event Planning & Production RFPs are open right now?
- There are currently 38 open Event Planning & Production RFPs tracked by Settle RFP Hunter, 33 of which were posted in the last 30 days. This page is refreshed hourly.
- What budgets do Event Planning & Production RFPs have?
- 11 of the open listings disclose a budget, with a median of about $150,000. Disclosed budgets range from $5,000 to $1,500,000.
- When is the next submission deadline for Event Planning & Production RFPs?
- The soonest submission deadline among open Event Planning & Production RFPs is August 25, 2026. Each listing page shows the full timeline, including question deadlines where published.