Open Event Planning & Production RFPs
Conference management, festival production, and event logistics contracts, often recurring annually with strict venue and vendor coordination requirements. Part of Events, Printing & Promotional Goods.
- Open RFPs
- 19
- Posted in last 30 days
- 11
- Median disclosed budget
- $57,500
- Next deadline
- October 27, 2026
Updated hourly from the Settle RFP Hunter database.
Most active issuers
- Town of Ramapo (2)
- Technoserve (2)
- City of Iowa City (2)
- City Of Orange (1)
- City of Asheville (1)
Closing soonest
Senior End Year Celebration Service
A county seeks a vendor to plan and host an accessible end-of-year celebration for senior citizens. The service must accommodate seniors with disabilities or mobility limitations and ensure a safe, inclusive event.
- Deadline:
- October 27, 2026
- Budget:
- $25,000 – $75,000 (est.)
- Issuer:
- County Of Hudson
- Location:
- Jersey City, New Jersey, United States
Fireworks Show Service
The city is seeking a fireworks production company to provide an approximately 14-minute pyrotechnic show for its annual 3rd of July celebration. Services include music, staging, setup, operation, and takedown.
- Deadline:
- October 27, 2026
- Issuer:
- City Of Orange
- Location:
- Orange, California, United States
Flea Market Showcase Services
The City of Jackson seeks an experienced operator to manage at least 10 monthly flea market events at its fairgrounds. Responsibilities include vendor recruitment, event promotion, booth coordination, customer service, safety compliance, and overall market management under a one-year contract.
- Deadline:
- October 27, 2026
- Issuer:
- City Of Jackson
- Location:
- Jackson, Tennessee, United States
Drone Light Show and Pyrotechnic Display Services
The agency is seeking a provider to deliver a 15–20 minute coordinated drone light show and pyrotechnic display for day celebrations. Services include creative design, permitting, logistics, safety planning, production, execution, teardown, and visual concept development.
- Deadline:
- October 28, 2026
- Budget:
- $40,000
- Issuer:
- City Of Chilliwack
- Location:
- Chilliwack, British Columbia, Canada
Event Production Services for Festival
The issuing organization is seeking a full-service event production partner for a one-day annual music and food festival scheduled for August 14, 2027. Responsibilities include talent booking, event operations, equipment procurement, staffing, production, and onsite coordination.
- Deadline:
- October 29, 2026
- Issuer:
- Hudson River Park Trust
- Location:
- New York, New York, United States
Logistic Support and Planned Events Organizing Service
A qualified provider is sought to manage logistics and organize meetings, workshops, and other stakeholder events in Indonesia. Services include end-to-end planning, on-site coordination, documentation, promotional materials, and post-event reporting under a one-year contract.
- Deadline:
- October 30, 2026
- Budget:
- $50,000 – $250,000 (est.)
- Issuer:
- Technoserve
- Location:
- Jakarta, Indonesia
Event Organizing Agency Services
The organization seeks an event management agency to plan and deliver meetings, workshops, and related events, including logistics, registration, on-site coordination, compliance, and post-event reporting. The engagement may also include promotional materials and merchandise.
- Deadline:
- October 30, 2026
- Budget:
- $50,000 – $250,000 (est.)
- Issuer:
- Technoserve
- Location:
- Jakarta, Indonesia
Fourth of July Fireworks Display Services
A qualified vendor is sought to plan and deliver a 30-minute professional Fourth of July fireworks display in Iowa. The anticipated budget is $35,000, with a five-year contract period.
- Deadline:
- October 30, 2026
- Budget:
- $35,000
- Issuer:
- City of Iowa City
- Location:
- Iowa City, Iowa, United States
Fourth of July Firework Display Services
A qualified vendor is sought to plan and deliver a 30-minute professional Fourth of July fireworks display. The anticipated budget is $35,000, with a five-year contract period.
- Deadline:
- October 30, 2026
- Budget:
- $35,000
- Issuer:
- City of Iowa City
- Location:
- Iowa City, Iowa, United States
Community Production Partner Service
The issuing organization seeks a partner to plan, manage, and evaluate its 2027 community celebration, including programming, sponsorships, volunteers, vendors, and public access. Core events must be free and open to the public.
- Deadline:
- October 30, 2026
- Budget:
- $20,000 (est.)
- Issuer:
- City of Asheville
- Location:
- Asheville, North Carolina, United States
Event Coordinator Services
The organization is seeking an event coordinator to lead community events, downtown programming, tourism-related initiatives, vendor and sponsor coordination, logistics, permitting, and event operations. The role also includes stakeholder engagement, recordkeeping, reporting, and on-site event support.
- Deadline:
- October 30, 2026
- Budget:
- $51,347 – $79,589
- Issuer:
- City Of Powder Springs
- Location:
- Powder Springs, Georgia, United States
Event Setup Services
This RFP seeks a vendor for event setup services for university academic ceremonies in Washington, structuring a five-year partnership focused on efficiency and coordination.
- Deadline:
- October 30, 2026
- Issuer:
- University Of Washington
- Location:
- Seattle, Washington, United States
Annual Conference Preview Service
A government authority seeks a vendor to provide a one-year annual conference preview service addressing oral health integration, cross-sector partnerships, and improvements to public health systems.
- Deadline:
- November 11, 2026
- Budget:
- $100 – $500 (est.)
- Issuer:
- Minnesota Public Health Association
- Location:
- Plymouth, Minnesota, United States
2028-2030 Better Building by Design Conference Event Planning & Management
Efficiency Vermont is seeking proposals from professionals or organizations for event planning and management services for the 2028, 2029, and 2030 Better Building by Design conference.
- Deadline:
- December 1, 2026
- Budget:
- $65,000
- Issuer:
- Efficiency Vermont
- Location:
- Winooski, Vermont, United States
Special Events Services
The Town of Ramapo is seeking proposals for the provision of special event services, including equipment rentals, entertainment, and staffing for various town events throughout 2027.
- Deadline:
- December 4, 2026
- Budget:
- $5,000 – $25,000 (est.)
- Issuer:
- Town of Ramapo
- Location:
- Suffern, New York, United States; Hillburn, New York, United States; Airmont, New York, United States
Special Event Services
A vendor is sought to provide special event services in New York. Detailed event requirements are not included in the available notice.
- Deadline:
- December 4, 2026
- Budget:
- $10,000 – $50,000 (est.)
- Issuer:
- Town of Ramapo
- Location:
- Suffern, New York, United States; Hillburn, New York, United States; Airmont, New York, United States
Student and District Activities and Venue Services
A five-year contract is sought for student, staff, and district activities, including educational experiences, field trips, entertainment, athletic venues, meetings, retreats, and special events. Questions are due December 4, 2026, with proposals due December 11, 2026.
- Deadline:
- December 11, 2026
- Budget:
- $300,000 (est.)
- Issuer:
- Pearland Independent School District
- Location:
- Pearland, Texas, United States
Event Entertainment and Rental Services
A Texas district seeks a vendor for one-year contracted event entertainment and rental services, including decor, performers, DJs, and interactive activities.
- Deadline:
- June 30, 2027
- Budget:
- $150,000
- Issuer:
- Cypress-Fairbanks Independent School District
- Location:
- Houston, Texas, United States
Sponsorship Services
Seeking a vendor to manage sponsorship services promoting high tech, innovation, and manufacturing initiatives in Hawaii, including public outreach, event support, and leveraging funds.
- Deadline:
- June 30, 2028
- Issuer:
- Hawai'i Technology Development Corporation
- Location:
- Honolulu, Hawaii, United States
Frequently asked questions
- How many Event Planning & Production RFPs are open right now?
- There are currently 19 open Event Planning & Production RFPs tracked by Settle RFP Hunter, 11 of which were posted in the last 30 days. This page is refreshed hourly.
- What budgets do Event Planning & Production RFPs have?
- 14 of the open listings disclose a budget, with a median of about $57,500. Disclosed budgets range from $100 to $300,000.
- When is the next submission deadline for Event Planning & Production RFPs?
- The soonest submission deadline among open Event Planning & Production RFPs is October 27, 2026. Each listing page shows the full timeline, including question deadlines where published.