Event Production Services for Festival
Overview
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SUMMARY
KEY REQUIREMENTS
CONTRACT DURATION
TIMELINE
Question Deadline: October 15th, 2026
Answers Posted: October 22nd, 2026
Submission Deadline: October 29th, 2026
Contract Start: December 2026
QUESTION DEADLINE
CONTACTS
Primary procurement contact — name, title, email, and phone
Additional decision-makers and their departments
Issuing Agency
Hudson River Park Trust
DESCRIPTION
The issuing organization seeks a qualified vendor to provide comprehensive event production services for a free, one-day music and food festival designed to deliver a curated cultural experience. The festival features world-class music performances across two stages, regional food and beverages, dance lessons, children’s activities, local vendors, games, and two VIP areas. The event is scheduled to take place annually in mid-August, with the 2027 festival planned for Saturday, August 14.
Services include talent acquisition, coordination, and management; negotiation, booking, and finalization of local, regional, and national performances; and management of related contracts and payments. The selected vendor will also plan, produce, and oversee all elements required to execute the festival and coordinate onsite equipment and materials in accordance with the approved event layout.
The vendor will specify, source, and procure festival-related equipment, staffing, and services, including staging, sound, lighting, tents, trailers, tables, chairs, power sources, security, and communications equipment. Questions must be submitted by October 15, 2026, and the contract period will be one year.
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Frequently asked questions
- When is the submission deadline?
- Submissions are due October 29, 2026. Questions must be submitted by October 15, 2026.
- Who issued this RFP?
- It was issued by Hudson River Park Trust. The work is located in New York, New York, United States.
- Who is a good fit for this opportunity?
- Full-service event production and festival management company
- Demonstrated experience producing large-scale music, food, and cultural festivals
- Strong talent booking, contract negotiation, and artist management capabilities
- Expertise in staging, sound, lighting, power, tents, rentals, and onsite logistics
- Established staffing, vendor coordination, security, and event operations resources
- Capacity to manage a one-year festival production engagement in New York
Analysis generated by Settle AI from the source RFP.
RFP Hunter shows what is open. Settle shows what is forming.
Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.