When is the submission deadline?

Submissions are due October 30, 2026. Questions must be submitted by October 15, 2026.

What is the budget for this RFP?

Settle estimates the budget at $20,000. The issuer has not published an official figure.

It was issued by City of Asheville. The work is located in Asheville, North Carolina, United States.

Who is a good fit for this opportunity?

Experienced event production and community celebration management company. Proven ability to develop sponsorships and community partnerships. Expertise in cultural, historical, and educational programming. Strong vendor, volunteer, logistics, and on-site operations capabilities. Experience delivering accessible, free public events.

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Overview

Events, Printing & Promotional Goods

Asheville, North Carolina, United StatesPosted: October 2, 2026Deadline: October 30, 2026

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SUMMARY

The issuing organization seeks a partner to plan, manage, and evaluate its 2027 community celebration, including programming, sponsorships, volunteers, vendors, and public access. Core events must be free and open to the public.

KEY REQUIREMENTS

Must be a registered nonprofit or have a registered nonprofit fiscal sponsor
Must be legally allowed to sign a business contract with the City
Must demonstrate ability to safely handle public funds
Must hold standard insurance required by the City
Must follow all local, state, and federal laws
Must comply with E-Verify requirements if having 25 or more employees
Must not be listed on the Iran Divestment List or Companies Boycotting Israel Final Divestment List

BUDGET

Estimate

$20,000

CONTRACT DURATION

12 months

TIMELINE

RFP Issued: October 1st, 2026

Pre-Proposal Meeting: October 13th, 2026

Questions Deadline: October 15th, 2026

Addenda Issued: October 19th, 2026

Proposals Due: October 30th, 2026

Contract Execution: December 31st, 2026

QUESTION DEADLINE

October 15, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

City of Asheville

Organization overview and procurement intelligence available on paid plans.

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DESCRIPTION

The issuing organization is seeking a community production partner to lead the strategic planning, operational management, and post-event evaluation of its 2027 celebration honoring the history, culture, creativity, and strength of its Black community. While activities may take place across the city, substantially all city funding must support celebration activities.

The selected partner will develop sponsorships and community partnerships to generate supplemental funding and optimize event resources. The partner must ensure that all core 2027 events are free and open to the public, curate a comprehensive itinerary with historical and educational programming, arrange appropriate cultural performances, and coordinate volunteers, food vendors, craft vendors, and informational vendors.

The contract period will be one year. An optional pre-bid meeting is scheduled for October 13, 2026, and questions must be submitted by October 15, 2026.

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Frequently asked questions

When is the submission deadline?: Submissions are due October 30, 2026. Questions must be submitted by October 15, 2026.
What is the budget for this RFP?: Settle estimates the budget at $20,000. The issuer has not published an official figure.
Who issued this RFP?: It was issued by City of Asheville. The work is located in Asheville, North Carolina, United States.
Who is a good fit for this opportunity?: Experienced event production and community celebration management company
Proven ability to develop sponsorships and community partnerships
Expertise in cultural, historical, and educational programming
Strong vendor, volunteer, logistics, and on-site operations capabilities
Experience delivering accessible, free public events

Analysis generated by Settle AI from the source RFP.

RFP Hunter shows what is open. Settle shows what is forming.

Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

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