When is the submission deadline?

Submissions are due December 4, 2026. Questions must be submitted by November 29, 2026.

What is the budget for this RFP?

Settle estimates the budget at $10,000 – $50,000. The issuer has not published an official figure.

It was issued by Town of Ramapo. The work is located in Suffern, New York, United States; Hillburn, New York, United States; Airmont, New York, United States.

Who is a good fit for this opportunity?

Experienced special event services provider. Demonstrated ability to plan and support events. Established operations in New York. Strong vendor coordination and event logistics capabilities.

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Special Event Services

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Overview

Events, Printing & Promotional Goods

Suffern, New York, United States; Hillburn, New York, United States; Airmont, New York, United StatesPosted: October 6, 2026Deadline: December 4, 2026

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SUMMARY

A vendor is sought to provide special event services in New York. Detailed event requirements are not included in the available notice.

KEY REQUIREMENTS

Must be a qualified bidder with adequate experience, finances, equipment, and personnel.
Must submit bid in both hard copy and electronic format (CD/DVD or flash drive).
Must provide proof of insurance with the Town of Ramapo named as an additional insured.
Staff must have appropriate background checks for working with children.
Must provide staff on-site with company uniform shirts for all events.
Must provide generators for all inflatable equipment.
Must submit a sworn statement regarding ability to deliver, including experience and technical ability.
Must certify that no officer or controlling party has been convicted of a crime (excluding Class B and Unclassified Misdemeanors).
Must provide a certificate of authorization to do business in New York State if a foreign corporation.

BUDGET

Estimate

$10,000 – $50,000

CONTRACT DURATION

12 months

TIMELINE

Proposals are due by December 4th, 2026 at 11:00 A.M.

Contract term is 1 year for 2027 events.

QUESTION DEADLINE

November 29, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

Town of Ramapo

Organization overview and procurement intelligence available on paid plans.

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DESCRIPTION

The issuing organization is seeking a vendor to provide special event services in New York.

The available notice provides limited information and does not specify the event type, scope of services, attendance, schedule, venue, or detailed vendor requirements. Interested providers would need to review the official solicitation materials for complete requirements and submission instructions.

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Frequently asked questions

When is the submission deadline?: Submissions are due December 4, 2026. Questions must be submitted by November 29, 2026.
What is the budget for this RFP?: Settle estimates the budget at $10,000 – $50,000. The issuer has not published an official figure.
Who issued this RFP?: It was issued by Town of Ramapo. The work is located in Suffern, New York, United States; Hillburn, New York, United States; Airmont, New York, United States.
Who is a good fit for this opportunity?: Experienced special event services provider
Demonstrated ability to plan and support events
Established operations in New York
Strong vendor coordination and event logistics capabilities

Analysis generated by Settle AI from the source RFP.

RFP Hunter shows what is open. Settle shows what is forming.

Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

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