When is the submission deadline?

Submissions are due December 4, 2026. Questions must be submitted by November 29, 2026.

What is the budget for this RFP?

Settle estimates the budget at $5,000 – $25,000. The issuer has not published an official figure.

It was issued by Town of Ramapo. The work is located in Suffern, New York, United States; Hillburn, New York, United States; Airmont, New York, United States.

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Special Events Services

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Overview

Events, Printing & Promotional Goods

Suffern, New York, United States; Hillburn, New York, United States; Airmont, New York, United StatesPosted: October 1, 2026Deadline: December 4, 2026

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SUMMARY

The Town of Ramapo is seeking proposals for the provision of special event services, including equipment rentals, entertainment, and staffing for various town events throughout 2027.

KEY REQUIREMENTS

Staff must have appropriate background checks for working with children
Must maintain general liability insurance of at least $1,000,000
Town of Ramapo must be named as an additional insured on the insurance policy
Insurance must be primary to the Town of Ramapo
Must submit bids in both hard copy and electronic format (CD/DVD or flash drive)
Must provide uniformed staff for equipment operation
Must be a qualified bidder with adequate experience, finances, equipment, and personnel

BUDGET

Estimate

$5,000 – $25,000

CONTRACT DURATION

12 months

TIMELINE

Bid opening: December 4th, 2026.

Event dates: May 7th, 2027; July 23rd, 2027; July 30th, 2027; August 6th, 2027; October 16th, 2027; December 11th, 2027.

QUESTION DEADLINE

November 29, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

Town of Ramapo

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DESCRIPTION

The Town of Ramapo is soliciting bids for special event services for the 2027 calendar year. Deliverables include the provision of giant slides, bounce houses, obstacle courses, DJ setups, and concession machines (cotton candy, popcorn, sno-cone) for events at the JTS Center, Suffern Middle School, Connor Elementary School, and Camp Scuffy. The contractor is required to provide uniformed staff for equipment operation and ensure all staff working with children have appropriate background checks.

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Frequently asked questions

When is the submission deadline?: Submissions are due December 4, 2026. Questions must be submitted by November 29, 2026.
What is the budget for this RFP?: Settle estimates the budget at $5,000 – $25,000. The issuer has not published an official figure.
Who issued this RFP?: It was issued by Town of Ramapo. The work is located in Suffern, New York, United States; Hillburn, New York, United States; Airmont, New York, United States.

Analysis generated by Settle AI from the source RFP.

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Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

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