Workday-Certified System Integrator Services
Overview
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SUMMARY
KEY REQUIREMENTS
CONTRACT DURATION
TIMELINE
RFP Issue Date: July 9th, 2026
Pre-Proposal Conference: July 21st, 2026
Deadline for Submission of Written Questions: August 10th, 2026
Proposal Submission Deadline: August 31st, 2026
Anticipated Board of Regents Approval: November 19th–20th, 2026
Contract Start Date: January 4th, 2027
QUESTION DEADLINE
CONTACTS
Primary procurement contact — name, title, email, and phone
Additional decision-makers and their departments
Issuing Agency
Texas State University
DESCRIPTION
The issuing organization is seeking a Workday-certified system integrator to provide comprehensive end-to-end implementation services for a phased rollout of Workday Financial Management, Human Capital Management, Payroll, and Student modules. Required services include project management, system configuration, data conversion, organizational change management, training, and post-go-live support.
The scope includes program mobilization activities from contract execution through project kickoff, such as onboarding, development of the project charter, governance activation, and initial planning. The selected vendor is also expected to support data strategy, mapping, cleansing, conversion cycles, validation, reconciliation, and recommendations for historical data, along with reporting and analytics services including reporting strategy, delivered reporting, custom reporting governance, Prism Analytics, and dashboarding.
Additional expectations include preparing a detailed baseline project schedule with milestones, deliverables, dependencies, and critical path; identifying the top five schedule risks and mitigation strategies for a Workday implementation at an institution of this size; identifying opportunities to accelerate work through tools, templates, automation, or parallel workstreams; and providing an organizational chart for the proposed system integrator project team. The implementation will also involve workforce and HR-related data domains such as worker records, positions, jobs, compensation, benefits, absence, time tracking, faculty data, and onboarding data. The contract period will be five years.
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Frequently asked questions
- When is the submission deadline?
- Submissions are due August 31, 2026. Questions must be submitted by August 10, 2026.
- Who issued this RFP?
- It was issued by Texas State University. The work is located in San Marcos, Texas, United States.
- Who is a good fit for this opportunity?
- Workday-certified system integrator with higher education implementation experience
- Mid-size to large consulting firm with end-to-end ERP transformation capabilities
- Proven expertise in Workday Financial Management, Human Capital Management, Payroll, and Student modules
- Strong project management office with phased rollout and large-scale governance experience
- Demonstrated capabilities in data conversion, reporting strategy, Prism Analytics, and dashboard development
- Established organizational change management and training practice
- Experience providing post-go-live support for complex enterprise implementations
- Ability to staff a multidisciplinary team covering HR, payroll, finance, student systems, and analytics
Analysis generated by Settle AI from the source RFP.
RFP Hunter shows what is open. Settle shows what is forming.
Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.