Web-Based Venue Management Solution
Overview
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SUMMARY
KEY REQUIREMENTS
TIMELINE
Information Session: August 21st, 2026
Deadline for questions: August 26th, 2026
City responds to questions: September 8th, 2026
Responses to RFI due: September 21st, 2026
QUESTION DEADLINE
CONTACTS
Primary procurement contact — name, title, email, and phone
Additional decision-makers and their departments
Issuing Agency
City Of Philadelphia
DESCRIPTION
The procuring organization is seeking information from vendors capable of providing a web-based venue management solution. The system should support multiple languages, provide 24/7 availability, and include mobile application capability through a native mobile app or fully responsive mobile web application.
The solution should support event-related background check and documentation tracking, recurring booking submissions, capacity limits for fields, spaces, and rooms, and automated prevention of double bookings. It should provide online scheduling integrated with Microsoft Outlook and dashboard visibility integrated with the Microsoft Suite.
Required financial and administrative capabilities include tracking electronic and manually entered payments and refunds, displaying pricing by event type, space, and user group, canceling events and issuing refunds, assigning staff to events and bookings, and maintaining individual user profiles with complete activity and booking histories. Questions must be submitted by August 26, 2026.
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Frequently asked questions
- When is the submission deadline?
- Submissions are due September 21, 2026. Questions must be submitted by September 21, 2026.
- Who issued this RFP?
- It was issued by City Of Philadelphia. The work is located in Philadelphia, Pennsylvania, United States.
- Who is a good fit for this opportunity?
- Software providers specializing in venue, facility, recreation, or event management platforms
- Experienced developers of secure, scalable web-based and mobile-responsive applications
- Demonstrated Microsoft Outlook and Microsoft Suite integration capabilities
- Proven functionality for booking, scheduling, capacity management, payments, refunds, and user administration
- Experience supporting multilingual systems and 24/7 availability
Analysis generated by Settle AI from the source RFP.
RFP Hunter shows what is open. Settle shows what is forming.
Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.