Volunteer Management System
Overview
Fit Score
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SUMMARY
KEY REQUIREMENTS
CONTRACT DURATION
TIMELINE
Issue Date: June 18th, 2026
Written Questions Due: June 25th, 2026
Response to Vendor Questions: July 1st, 2026
Bids Due: July 8th, 2026
Demonstrations: August 3rd–14th, 2026
Vendor Award: August 21st, 2026
QUESTION DEADLINE
CONTACTS
Primary procurement contact — name, title, email, and phone
Additional decision-makers and their departments
Issuing Agency
Madison Metropolitan School District
DESCRIPTION
The district is seeking a vendor to provide a volunteer management system that will serve as a centralized hub for volunteers, student-teachers, work-study students, partnership staff, and others who engage with the district but are not categorized as district staff. The solution should offer a comprehensive online application environment with tiered workflows to distinguish between different levels of volunteer frequency and roles.
Key functionalities include capturing community organization affiliations, advanced sorting and categorization of all volunteer types, and a real-time compliance monitoring dashboard that enables district staff to oversee safety and clearance for all schools. The public-facing portal must support custom design layouts to align with the district's branding and provide a cohesive user experience. The system should include separate approval processes for district employees, translation features for non-English speakers, automated clearance tracking and notifications, and accessible volunteer toolkits and handbooks for school coordinators.
Database filtering, robust compliance tracking, and accessibility features are required. The initial contract period is two years, and all RFP-related questions must be submitted by June 25, 2026.
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Frequently asked questions
- When is the submission deadline?
- Submissions are due July 8, 2026. Questions must be submitted by June 25, 2026.
- Who issued this RFP?
- It was issued by Madison Metropolitan School District. The work is located in Madison, Wisconsin, United States.
- Who is a good fit for this opportunity?
- Experience developing volunteer or workforce management software for educational or public sector clients
- Demonstrated ability to customize workflows and interfaces to client branding
- Skilled in building accessible, multilingual web applications
- Proven history of supporting complex compliance and real-time monitoring requirements
- Ability to provide comprehensive implementation and ongoing customer support
Analysis generated by Settle AI from the source RFP.
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