When is the submission deadline?

Submissions are due November 3, 2026. Questions must be submitted by October 23, 2026.

What is the budget for this RFP?

Settle estimates the budget at $500,000 – $1,500,000. The issuer has not published an official figure.

It was issued by California Department of Transportation. The work is located in Sacramento, California, United States.

Vehicle Count Data Collection - Statewide (Due November 3, 2026)

Overview

Transportation, Fleet & Logistics

Sacramento, California, United StatesPosted: October 16, 2026Deadline: November 3, 2026

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SUMMARY

The California Department of Transportation (Caltrans) is seeking a contractor to provide labor, materials, tools, supplies, and equipment to perform 168-hour vehicle volume counts and data reporting at approximately 5,036 state highway ramp locations.

KEY REQUIREMENTS

Must have performed vehicle data collections and reporting for at least three state, county, or city transportation agencies within the United States during the past five years
Must submit a minimum of three qualifying references demonstrating satisfactory performance of these services during the past five years
Must have a valid Motor Carrier Permit (MCP) issued by the Department of Motor Vehicles (DMV) if required by California Vehicle Code Sections 34601 and 34620
Must provide a Certificate of Insurance within 10 working days after the date of notification of award
Must comply with all applicable State and Federal laws, including Title VI of the Civil Rights Act of 1964
Must comply with Mandatory Organic Waste Recycling requirements (SB 1383) if generating two cubic yards or more of organic waste per week
Must ensure all reports and spreadsheets are fully ADA compliant
Must perform preliminary testing of all ATRs within 10 calendar days of receiving the Notice to Proceed (NTP)

BUDGET

Estimate

$500,000 – $1,500,000

CONTRACT DURATION

12 months

TIMELINE

IFB available: October 16, 2026

Written Question Submittal: October 23rd, 2026, 2:00 p.m.

Final Date and Time for Bid Submission: November 3rd, 2026, 2:00 p.m.

Bid Opening: November 3rd, 2026, 2:30 p.m.

Proposed Award Date: November 10th, 2026

QUESTION DEADLINE

October 23, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

California Department of Transportation

Organization overview and procurement intelligence available on paid plans.

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DESCRIPTION

The California Department of Transportation (Caltrans) requires a contractor to provide all labor, materials, tools, supplies, and equipment, including Automated Traffic Recorders (ATRs), to perform 168-hour vehicle volume-only counts and data reporting at approximately 5,036 state highway ramp locations across all 12 Caltrans districts. The work includes testing ATRs, travel, permits, and incidentals. The contract term is approximately one year, from December 15, 2026, to December 14, 2027.

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Frequently asked questions

When is the submission deadline?: Submissions are due November 3, 2026. Questions must be submitted by October 23, 2026.
What is the budget for this RFP?: Settle estimates the budget at $500,000 – $1,500,000. The issuer has not published an official figure.
Who issued this RFP?: It was issued by California Department of Transportation. The work is located in Sacramento, California, United States.

Analysis generated by Settle AI from the source RFP.

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