When is the submission deadline?

Submissions are due November 2, 2026. Questions must be submitted by October 22, 2026.

What is the budget for this RFP?

Settle estimates the budget at $150,000 – $450,000. The issuer has not published an official figure.

It was issued by Sonoma-Marin Area Rail Transit District. The work is located in California, United States; Petaluma, California, United States.

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Track Geometry, Strength, and Rail Profile Testing

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Overview

Transportation, Fleet & Logistics

California, United States; California, United States; Petaluma, California, United StatesPosted: October 8, 2026Deadline: November 2, 2026

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SUMMARY

The Sonoma-Marin Area Rail Transit District is seeking proposals from qualified firms to perform annual testing and measurement of track geometry, track strength, and rail profile for its passenger and freight rail lines.

KEY REQUIREMENTS

Must have an automated Track Geometry Inspection Hyrail vehicle capable of satisfying 49 CFR Part 213 requirements for concrete ties
Personnel must be trained on the Federal Railroad Administration Track Worker Safety program or complete SMART's track safety training
Must provide five customer references attesting to experience in similar work
Must maintain required insurance, including railroad-specific endorsements
Must be a responsible bidder as defined in Public Contract Code Section 1103
Must comply with all applicable federal, state, and local laws, including non-discrimination and conflict of interest requirements

BUDGET

Estimate

$150,000 – $450,000

CONTRACT DURATION

36 months

TIMELINE

Issue Request for Proposals: October 8, 2026

Deadline for Questions: October 22, 2026

Final Addendum Issued: October 23, 2026

Proposals Due: November 2, 2026

Evaluation of Proposals: November 2-16, 2026

Notice of Intent to Award: November 16, 2026

Board of Director Review: December 15, 2026

QUESTION DEADLINE

October 22, 2026

Issuing Agency

Sonoma-Marin Area Rail Transit District

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DESCRIPTION

The Sonoma-Marin Area Rail Transit District (SMART) requires annual testing and measurement of track geometry, track strength, and rail profile for approximately 63.3 miles of passenger rail alignment and 23 miles of Brazos Branch freight line. The measurement system must be capable of recording gauge, curvature, cross-level, surface, alignment, twist, warp, and rail profile, and provide evaluation and analysis of track strength under unloaded and loaded gauge conditions. The contract has a 3-year initial term with two one-year options to extend. All personnel must be trained on the Federal Railroad Administration Track Worker Safety program or complete SMART's track safety training.

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Frequently asked questions

When is the submission deadline?: Submissions are due November 2, 2026. Questions must be submitted by October 22, 2026.
What is the budget for this RFP?: Settle estimates the budget at $150,000 – $450,000. The issuer has not published an official figure.
Who issued this RFP?: It was issued by Sonoma-Marin Area Rail Transit District. The work is located in California, United States; Petaluma, California, United States.

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