When is the submission deadline?

Submissions are due August 27, 2026.

It was issued by Lincoln County. The work is located in Troy, Missouri, United States.

Who is a good fit for this opportunity?

Printing and mailing service provider with tax statement or government correspondence experience. Proven capabilities in data reformatting, merging, and variable-data printing. Demonstrated ability to meet five-day proof delivery requirements. Experience developing public communications materials for local government or tax administration.

Tax Statement Printing and Mailing Services (Due August 27, 2026)

Overview

Events, Printing & Promotional Goods

Troy, Missouri, United StatesPosted: August 14, 2026Deadline: August 27, 2026

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SUMMARY

The government authority in Troy, Missouri, is seeking a provider for tax statement printing, data processing, and mailing services. The vendor must support efficient taxpayer record management, deliver mailing proofs within five days, and work with existing county file formats.

KEY REQUIREMENTS

Must provide examples/case studies of previous tax statement mailing projects from four collectors
Must provide a current copy of the USPS Mail Design Professional (MDP) certification
Must provide at least four hours of consultation with the County Collector
Must be compatible with Windows 11 workstations and Windows Server 2022 environments
Must provide a confidentiality guarantee for all taxpayer information
Must adhere to ANSI standard X3.182 for bar code print quality
Must maintain specific insurance coverage, including $2,000,000 general aggregate and $1,000,000 automobile liability
Must be enrolled in the E-Verify federal work authorization program
Must comply with all governing statutes of the State of Missouri

TIMELINE

Issue Date: August 13th, 2026

Response Deadline: August 27th, 2026, 1:15 PM (CT)

Public Bid Opening: August 27th, 2026, 1:30 PM (CT)

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

Lincoln County

Organization overview and procurement intelligence available on paid plans.

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DESCRIPTION

The government authority in Troy, Missouri, seeks a vendor to provide printing and mailing services for tax statements. The selected vendor will be expected to develop systems and methods that improve accuracy and significantly reduce the time required to maintain taxpayer records and distribute tax statements.

The services will also include developing public relations materials and methods to help the county communicate with citizens regarding tax collection and the responsibilities of each party. Mailing proofs must be delivered to the county within five days after receipt of the data files.

The vendor must be able to accept files provided by the county, reformat the data as needed, and merge it with additional data without requiring changes to the format of the county's existing files.

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Frequently asked questions

When is the submission deadline?: Submissions are due August 27, 2026.
Who issued this RFP?: It was issued by Lincoln County. The work is located in Troy, Missouri, United States.
Who is a good fit for this opportunity?: Printing and mailing service provider with tax statement or government correspondence experience
Proven capabilities in data reformatting, merging, and variable-data printing
Demonstrated ability to meet five-day proof delivery requirements
Experience developing public communications materials for local government or tax administration

Analysis generated by Settle AI from the source RFP.

RFP Hunter shows what is open. Settle shows what is forming.

Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

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