Systemwide Cashiering and Payment Management Solution
Overview
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SUMMARY
KEY REQUIREMENTS
CONTRACT DURATION
TIMELINE
Proposals are due October 29th, 2026.
Shortlisted respondents will be notified for oral presentations in early November 2026.
The contract is expected to be effective December 2026.
CONTACTS
Primary procurement contact — name, title, email, and phone
Additional decision-makers and their departments
Issuing Agency
Minnesota State Colleges And Universities
DESCRIPTION
The agency is seeking a systemwide cashiering and payment management solution that integrates with Workday to support secure, scalable payment processing, reconciliation, reporting, and compliance. The solution must support online, mobile, in-person, and auxiliary operations; accommodate diverse payment methods; and integrate with Workday Financial Management and Workday Student while preserving Workday as the authoritative system of record for applicable financial and student transactions.
The proposed platform should provide cashiering capabilities across multiple institutions and business units, including departmental deposits, receipting, cashier sessions, balancing, adjustments, user roles, approvals, configurable workflows, exception handling, usability, scalability, and operational controls. It should also support systemwide merchant management, including multiple merchant accounts, onboarding, configuration, settlement, fee management, processor and gateway coordination, account maintenance, reporting, and governance.
Payment functionality must include e-checks, credit and debit cards, agency bank transfers, payment applications such as PayPal and Venmo, refunds linked to original transactions, and stored-value or declining-balance campus cards. The solution should offer a mobile-responsive user experience with configurable institution-specific branding, payment hardware and processor options, transaction traceability, reconciliation, reporting, SaaS architecture, and interoperability. The five-year contract is intended to balance systemwide governance with institution-specific requirements, minimize vendor lock-in, and provide long-term operational and financial value.
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Frequently asked questions
- When is the submission deadline?
- Submissions are due October 29, 2026.
- Who issued this RFP?
- It was issued by Minnesota State Colleges And Universities. The work is located in Minnesota, United States.
- Who is a good fit for this opportunity?
- Established payment management and cashiering software provider
- Demonstrated Workday Financial Management and Workday Student integration experience
- Experience supporting higher education or complex multi-institution environments
- Expertise in secure omnichannel payment processing, merchant management, reconciliation, and reporting
- SaaS provider offering interoperable solutions with flexible processor and payment hardware options
Analysis generated by Settle AI from the source RFP.
RFP Hunter shows what is open. Settle shows what is forming.
Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.