Student Photography and Yearbook Services

Overview

Media, Creative Design & AV Production

St. Catharines, Ontario, CanadaPosted 4 days agoDeadline: August 31st, 2027

Fit Score

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SUMMARY

RFP for providing comprehensive student photography and yearbook services to schools in Ontario, including support for school fundraising activities.

KEY REQUIREMENTS

Must have a minimum of two years of experience providing student photography services in a school environment
Must comply with Criminal Judicial Matters Police Check requirements for Category A
Must be compliant with Payment Card Industry Data Security Standards
Must provide insurance with at least $2,000,000 per occurrence and $5,000,000 in the aggregate for Technology Errors and Omissions, Cyber Security and Privacy Breach Liability
Must comply with all data privacy requirements including storage on segregated, stand-alone information systems in Canada
Must not be a U.S. Business as defined in the RFSQ
Must provide three references for work completed within two years
Must use an in-house lab for processing photographs

BUDGET

Estimate

$50,000 – $250,000

CONTRACT DURATION

12 months

TIMELINE

Issue Date: April 1st, 2026

Initial Submission Deadline: April 29th, 2026

Contract Validity Period: September 1st, 2026 to August 31st, 2027

Issuing Agency

District School Board Of Niagara

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DESCRIPTION

The selected vendor will provide student photography and yearbook services on an as-needed basis to schools. Services will include beginning-of-year student pictures, class photos, digital yearbook portraits, spring pictures, team photos, graduation portraits, and graduation composites. The vendor must offer the capability for parents to purchase individual and class photos, and facilitate seamless ordering and delivery processes.

This program will also support school fundraising activities, with a transparent process to disclose to the school community what portion of proceeds from orders will benefit the school. Vendors are expected to collaborate with school administrators to set price points and provide an event summary documenting fundraising calculations, including pre-tax revenue and total proceeds both as a percentage and dollar amount. The contract period will be for one year.

Source attribution

This Settle analysis is based on the issuing organization’s public RFP listing.