Special Events Decorating Services
Overview
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SUMMARY
KEY REQUIREMENTS
CONTRACT DURATION
TIMELINE
Public Notice: August 8th, 2026 and August 15th, 2026
Pre-Proposal Meeting: August 13th, 2026
Questions Due: August 13th, 2026
Posting of Answers: August 17th, 2026
Sealed Proposal Due: August 27th, 2026
QUESTION DEADLINE
CONTACTS
Primary procurement contact — name, title, email, and phone
Additional decision-makers and their departments
Issuing Agency
Webb County
DESCRIPTION
The agency is seeking a service provider to deliver special event decorating services at its existing facilities. Services will include in-person support, implementation of event design concepts, and event-related vendor management consistent with the agency’s goals and discretion.
The selected provider will offer indoor and outdoor décor packages for events such as weddings, quinceañeras, birthday parties, graduations, and baptisms. Required capabilities may include space layouts with design elements, linen and centerpiece swatches, table layout and seating options, catering services when needed, games and activities, and music setups such as DJs or bands.
The provider must supply an experienced special event coordinator responsible for ordering, purchasing, dispensing, inventorying, tracking, controlling, and handling products, materials, and supplies used for event operations. The provider must also coordinate with the agency’s contracted promotion management company and restaurant and concession operator for applicable scheduled events. The contract period is three years. Questions are due by August 13, 2026, and a pre-bid meeting will be held on August 13, 2026.
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Frequently asked questions
- When is the submission deadline?
- Submissions are due August 27, 2026. Questions must be submitted by August 13, 2026.
- Who issued this RFP?
- It was issued by Webb County. The work is located in Laredo, Texas, United States.
- Who is a good fit for this opportunity?
- Experienced special event decorating and coordination company
- Proven ability to deliver indoor and outdoor event décor packages
- Capability to manage vendors, event supplies, inventory, and logistics
- Experience coordinating catering, entertainment, activities, and music services
- Strong collaboration skills with venue operators and promotional management firms
- Established service presence in Texas
Analysis generated by Settle AI from the source RFP.
RFP Hunter shows what is open. Settle shows what is forming.
Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.