When is the submission deadline?

Submissions are due July 7, 2026. Questions must be submitted by June 22, 2026.

It was issued by City of Tacoma. The work is located in Tacoma, Washington, United States.

Who is a good fit for this opportunity?

Established experience with large-scale invoice printing and mailing services. Expertise in secure data transfer, regulatory compliance, and data privacy. Proven track record with government or utility billing operations. Capability to manage high-volume, time-sensitive document processing. Presence or service infrastructure in the Pacific Northwest.

RFI for Invoice Printing and Mail Services (Due July 7, 2026)

Overview

Events, Printing & Promotional Goods

Tacoma, Washington, United StatesPosted: June 20th, 2026Deadline: July 7th, 2026

Fit Score

Settle Intelligence

Settle helps teams win more RFP revenue by finding the right opportunities early, prioritizing the contracts they're most likely to win, and drafting responses from approved company knowledge and past wins.

Learn more about Settle

SUMMARY

Tacoma seeks information from vendors on robust invoice printing and mailing solutions with secure data handling, high-volume capabilities, and operational flexibility.

KEY REQUIREMENTS

Must have experience providing utility invoice printing and mail services
Must demonstrate ability to securely receive invoice data via encrypted methods
Must have high-volume print capabilities
Must provide automated folding, sorting, and envelope insertion with integrity controls
Must demonstrate compliance with USPS requirements including Intelligent Mail Barcode
Must have address quality processes such as CASS certification and NCOA updates
Must have ability to process approximately 6,000 invoices per workday
Must provide audit controls and reconciliation reporting
Must have established disaster recovery and business continuity capabilities

TIMELINE

Question Deadline: June 22nd, 2026

Questions and Answers Posted: June 26th, 2026

Submittal Due Date: July 7th, 2026

QUESTION DEADLINE

June 22nd, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

See Decision-Maker Contacts

Issuing Agency

City of Tacoma

Organization overview and procurement intelligence available on paid plans.

See Issuer Research

DESCRIPTION

The government authority located in Tacoma, Washington is seeking information from vendors capable of providing comprehensive invoice printing and mail services. This Request for Information (RFI) is intended to support market research and help the authority better understand available solutions, relevant service models, and vendor capabilities in this area.

The agency is particularly interested in providers who can offer end-to-end services covering the full lifecycle of invoice processing, which includes data ingestion, print production, folding, sorting, insertion, USPS presort, document archiving, and payment processing. Critical capabilities being sought include secure data intake through methods such as encrypted file transfer (SFTP), secure cloud storage, or other approved protocols, along with high-volume print production that meets specific color, formatting, and quality requirements. Vendors should also demonstrate automated mail preparation with integrity controls, scalability to reliably process daily volumes of around 6,000 invoices, and flexibility to accommodate volume fluctuations due to billing cycles, holidays, or special events.

The authority encourages interested vendors to highlight strengths in data security, regulatory compliance, operational flexibility, and secure data processing and distribution methods. All questions related to the RFI must be submitted by June 22, 2026.

Similar RFPs

Frequently asked questions

When is the submission deadline?: Submissions are due July 7, 2026. Questions must be submitted by June 22, 2026.
Who issued this RFP?: It was issued by City of Tacoma. The work is located in Tacoma, Washington, United States.
Who is a good fit for this opportunity?: Established experience with large-scale invoice printing and mailing services
Expertise in secure data transfer, regulatory compliance, and data privacy
Proven track record with government or utility billing operations
Capability to manage high-volume, time-sensitive document processing
Presence or service infrastructure in the Pacific Northwest

Analysis generated by Settle AI from the source RFP.

Stop missing winnable RFPs

Create a free account to search the full database, filter by your criteria, and have new RFPs matched to your business automatically.

See how Settle works