Replacement of Financial and Human Resource System
Overview
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SUMMARY
KEY REQUIREMENTS
TIMELINE
Issuance of RFP: July 23rd, 2026
Proposals due: August 27th, 2026
On-Site Demonstration Dates with Shortlisted Offerors: October 2026
Contract(s) awarded: December 2026
QUESTION DEADLINE
CONTACTS
Primary procurement contact — name, title, email, and phone
Additional decision-makers and their departments
Issuing Agency
Charlottesville City Schools
DESCRIPTION
The issuing organization seeks a vendor to provide an integrated enterprise resource planning (ERP) solution to replace its financial and human resource system. The solution is intended to support core business operations across Human Resources, Finance, and Procurement through a commercially available system, along with the professional services required for successful implementation and long-term sustainability.
The ERP system must support financial management, human resources, payroll, budgeting, procurement, and asset management functions through integrated databases spanning financial, budgetary, payroll, and personnel data. The organization is looking for a web-based platform that enables automation of workflows across Finance, Human Resources, Payroll, and Procurement while also offering access for employees and authorized users.
The selected solution must be capable of adapting to changing laws, mandates, and regulatory requirements, including payroll, retirement reporting, and other compliance obligations. If hosted on site, the system must integrate with existing Microsoft-based applications; if hosted externally, it must present data in a format that is natively compatible with Microsoft systems. The project is also viewed as an opportunity to re-engineer and modernize business processes.
Questions regarding the solicitation are due no later than August 11, 2026.
Similar RFPs
Frequently asked questions
- When is the submission deadline?
- Submissions are due August 27, 2026. Questions must be submitted by August 11, 2026.
- Who issued this RFP?
- It was issued by Charlottesville City Schools. The work is located in Charlottesville, Virginia, United States.
- Who is a good fit for this opportunity?
- ERP software provider with integrated finance, HR, payroll, and procurement capabilities
- Firm with proven public sector or education-sector ERP implementation experience
- Company offering end-to-end implementation, migration, training, and support services
- Vendor with strong Microsoft ecosystem integration expertise
- Provider experienced in payroll, retirement reporting, and regulatory compliance requirements
- Established company capable of long-term system maintenance and sustainability support
Analysis generated by Settle AI from the source RFP.
RFP Hunter shows what is open. Settle shows what is forming.
Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.