When is the submission deadline?

Submissions are due August 26, 2026.

It was issued by City Of Warwick. The work is located in Warwick, Rhode Island, United States.

Who is a good fit for this opportunity?

Commercial printing company with large-volume calendar production experience. Mailing services provider experienced in inkjet addressing, sorting, and tray preparation. Capability to produce approximately 33,000 printed pieces to specified paper-stock requirements. Experience preparing municipal or residential direct-mail campaigns. Geographic proximity to Warwick, Rhode Island, or reliable nationwide postal fulfillment capabilities.

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Recycling Calendar Printing and Mailing Service

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Overview

Events, Printing & Promotional Goods

Warwick, Rhode Island, United StatesPosted: August 14, 2026Deadline: August 26, 2026

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SUMMARY

Warwick seeks a vendor to print 33,000 annual recycling calendars and prepare them for resident mailing by ZIP code. Services include printing, inkjet addressing, sorting, tray preparation, and post office delivery.

KEY REQUIREMENTS

Must submit one original and two copies of the bid in a sealed envelope
Must mark envelope with company name and bid title
Must provide original Certificate of Insurance for Errors & Omission Liability in a minimum amount of $1 million
Must name the City of Warwick as additional insured on insurance certificate
Must provide Certificate of Good Standing if required
Must comply with Chapter 16-Conflicts of Interest of the Code of Ordinances of the City of Warwick
Must provide two copies of similar completed work
Must use provided Excel file for names and addresses
Must adhere to specified printing stock and file format requirements

TIMELINE

Specifications available: August 13th, 2026

Bid submission deadline: August 26th, 2026, at 11:00 AM

Public bid opening: August 26th, 2026, at 11:00 AM

Final files delivered to printer: October 16th, 2026

Finished product delivery deadline: December 11th, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

City Of Warwick

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DESCRIPTION

The government authority in Warwick, Rhode Island, is seeking a vendor to provide professional printing and mailing services for its annual recycling calendar. The finished calendar size must be 12 x 9 inches, with a required quantity of 33,000 copies.

The calendar should be printed on Sappi Porcelain 80# cover gloss white and 100# text gloss white stock, or an equivalent approved by the City of Warwick. The selected vendor will prepare the mailing file for inkjet addressing, apply inkjet addressing to the calendars, sort and tray the materials, and deliver them to the post office ready for mailing to residents by ZIP code.

Questions must be submitted no later than August 19, 2026. Proposals are due August 26, 2026.

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Frequently asked questions

When is the submission deadline?: Submissions are due August 26, 2026.
Who issued this RFP?: It was issued by City Of Warwick. The work is located in Warwick, Rhode Island, United States.
Who is a good fit for this opportunity?: Commercial printing company with large-volume calendar production experience
Mailing services provider experienced in inkjet addressing, sorting, and tray preparation
Capability to produce approximately 33,000 printed pieces to specified paper-stock requirements
Experience preparing municipal or residential direct-mail campaigns
Geographic proximity to Warwick, Rhode Island, or reliable nationwide postal fulfillment capabilities

Analysis generated by Settle AI from the source RFP.

RFP Hunter shows what is open. Settle shows what is forming.

Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

See how Settle works