When is the submission deadline?

Submissions are due August 25, 2026. Questions must be submitted by August 13, 2026.

It was issued by City And County Of Honolulu. The work is located in Honolulu, Hawaii, United States.

Who is a good fit for this opportunity?

Commercial printing company with high-volume production capacity. Mailing services provider experienced with large-scale election or government communications. Vendor capable of producing forms and window envelopes to specified quantities. Demonstrated quality control and reliable fulfillment of time-sensitive print and mail projects.

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Printing and Mailing Services for Neighborhoods Board 2027 Election

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Overview

Events, Printing & Promotional Goods

Honolulu, Hawaii, United StatesPosted: August 19, 2026Deadline: August 25, 2026

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SUMMARY

A government authority in Honolulu seeks printing and mailing services for approximately 300,000 Neighborhoods Board 2027 Election candidate profile forms and up to 150,000 outgoing window envelopes.

KEY REQUIREMENTS

Must be a responsive, responsible offeror
Must comply with Federal and Hawaii State tax, labor, and business registration requirements
Must submit offer electronically via Vendor Self Service (VSS) system
Must perform in-house processing for security and confidentiality of data
Must use City's Mail Permit number 956
Must utilize a post office located in the State of Hawaii for mailing
Must update addresses using a NOCALink System
Must provide proofs for approval prior to final production

CONTRACT DURATION

10 months

TIMELINE

Deadline for Requests for Clarifications and Substitutions: August 13th, 2026

Last Day for City to issue any Addenda: August 19th, 2026

Deadline for Offers: August 25th, 2026

City to provide voter addresses and passcodes: April 7th, 2027

City to provide Candidate Profile Form layout: April 7th, 2027

City to deliver prior window envelopes: April 7th, 2027

Contractor to mail election materials: April 23rd, 2027

Election period: April 23rd, 2027 to May 21st, 2027

Contract completion date: June 25th, 2027

QUESTION DEADLINE

August 13, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

City And County Of Honolulu

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DESCRIPTION

The government authority located in Honolulu, Hawaii, is seeking a vendor to provide printing and mailing services for the Neighborhoods Board 2027 Election. The procurement involves producing approximately 300,000 copies of Candidate Profile Forms.

The scope also includes up to 150,000 outgoing window envelopes to hold election and candidate materials. All questions regarding the solicitation were submitted on August 13, 2026.

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Frequently asked questions

When is the submission deadline?: Submissions are due August 25, 2026. Questions must be submitted by August 13, 2026.
Who issued this RFP?: It was issued by City And County Of Honolulu. The work is located in Honolulu, Hawaii, United States.
Who is a good fit for this opportunity?: Commercial printing company with high-volume production capacity
Mailing services provider experienced with large-scale election or government communications
Vendor capable of producing forms and window envelopes to specified quantities
Demonstrated quality control and reliable fulfillment of time-sensitive print and mail projects

Analysis generated by Settle AI from the source RFP.

RFP Hunter shows what is open. Settle shows what is forming.

Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

See how Settle works