When is the submission deadline?

Submissions are due August 25, 2026. Questions must be submitted by August 13, 2026.

It was issued by City And County Of Honolulu. The work is located in Honolulu, Hawaii, United States.

Who is a good fit for this opportunity?

Commercial printing company with mailing and fulfillment capabilities. Experience producing election, government, or other high-volume official forms. Ability to print customized forms and window envelopes to specification. Established operations serving Honolulu or the broader Hawaii market.

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Overview

Events, Printing & Promotional Goods

Honolulu, Hawaii, United StatesPosted: August 7, 2026Deadline: August 25, 2026

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SUMMARY

A government authority in Honolulu seeks printing and mailing services for election flyers, candidate profiles, and related envelopes. Questions are due August 13, 2026, and proposals are due August 25, 2026.

KEY REQUIREMENTS

Must submit offer electronically via the City and County of Honolulu Vendor Self Service system
Must comply with Federal and Hawaii State tax, labor, and business registration requirements
Must perform in-house processing of voter data; no outsourcing to subcontractors allowed
Must use the City's Mail Permit number 956
Must utilize a post office located in the State of Hawaii for mailing
Must update addresses using a NOCALink System
Must provide proofs of election flyer, candidate profile, and window envelope for approval
Must be an authorized representative of the offeror

CONTRACT DURATION

10 months

TIMELINE

Deadline for Requests for Clarifications and Substitutions: August 13th, 2026

Last Day for City to issue any Addenda: August 19th, 2026

Deadline for Offers: August 25th, 2026

City to provide voter addresses and passcodes: April 7th, 2027

City to provide Candidate Profile Form layout: April 7th, 2027

City to deliver prior window envelopes: April 7th, 2027

Contractor to mail election materials: April 23rd, 2027

Election voting period: April 23rd, 2027 to May 21st, 2027

Election results available: June 1st, 2027

Contract completion: June 25th, 2027

QUESTION DEADLINE

August 13, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

City And County Of Honolulu

Organization overview and procurement intelligence available on paid plans.

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DESCRIPTION

The government authority in Honolulu, Hawaii, is seeking a vendor to provide printing and mailing services for election-related materials.

Required items include election flyer forms, candidate profile forms, window envelopes, and outgoing envelopes with windows designed to hold election and candidate forms. All questions regarding the opportunity must be submitted by August 13, 2026.

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Frequently asked questions

When is the submission deadline?: Submissions are due August 25, 2026. Questions must be submitted by August 13, 2026.
Who issued this RFP?: It was issued by City And County Of Honolulu. The work is located in Honolulu, Hawaii, United States.
Who is a good fit for this opportunity?: Commercial printing company with mailing and fulfillment capabilities
Experience producing election, government, or other high-volume official forms
Ability to print customized forms and window envelopes to specification
Established operations serving Honolulu or the broader Hawaii market

Analysis generated by Settle AI from the source RFP.

RFP Hunter shows what is open. Settle shows what is forming.

Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

See how Settle works