When is the submission deadline?

Submissions are due September 10, 2026. Questions must be submitted by September 3, 2026.

It was issued by Stearns County. The work is located in Waite Park, Minnesota, United States.

Who is a good fit for this opportunity?

Established newspaper publisher serving Minnesota. Authorized experience publishing legal notices and public advertisements. Capability to distribute publications at least once per week. Reliable administrative processes for issuing affidavits of publication.

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Official Newspaper of Record Publication Service

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Overview

Media, Creative Design & AV Production

Waite Park, Minnesota, United StatesPosted: August 18, 2026Deadline: September 10, 2026

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SUMMARY

The County seeks a qualified newspaper to serve as its official newspaper of record, publish County advertisements at least weekly, and provide timely affidavits of publication.

KEY REQUIREMENTS

Must be a qualified newspaper as defined by Minnesota State Statute 331A.02
Must distribute the newspaper a minimum of one time a week
Must provide an Affidavit of Publication within fourteen days after the last publication date
Must have a Bidding System Vendor account and be registered as a Plan Taker
Must maintain insurance with a Financial Strength rating of A-V or better
Must carry Commercial General Liability insurance with at least $1,500,000 per occurrence
Must carry Professional Liability insurance with at least $1,500,000 per claim
Must submit quotes electronically through the Bidding System

CONTRACT DURATION

36 months

TIMELINE

Due date for quote submissions is September 10th, 2026.

Contract term is from January 1st, 2027, through December 31st, 2029.

QUESTION DEADLINE

September 3, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

Stearns County

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DESCRIPTION

The County is seeking a vendor to provide official newspaper of record publication services. The selected newspaper must distribute its publication at least once per week.

For each County advertisement, the vendor must provide the County with an Affidavit of Publication within fourteen days after the final publication date. Vendor questions must be submitted no later than September 3, 2026.

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Frequently asked questions

When is the submission deadline?: Submissions are due September 10, 2026. Questions must be submitted by September 3, 2026.
Who issued this RFP?: It was issued by Stearns County. The work is located in Waite Park, Minnesota, United States.
Who is a good fit for this opportunity?: Established newspaper publisher serving Minnesota
Authorized experience publishing legal notices and public advertisements
Capability to distribute publications at least once per week
Reliable administrative processes for issuing affidavits of publication

Analysis generated by Settle AI from the source RFP.

RFP Hunter shows what is open. Settle shows what is forming.

Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

See how Settle works