When is the submission deadline?

Submissions are due August 27, 2026. Questions must be submitted by August 6, 2026.

What is the budget for this RFP?

The published budget is $500,000.

It was issued by Port Of Seattle. The work is located in Seattle, Washington, United States.

Who is a good fit for this opportunity?

HubSpot implementation firm with advanced CRM customization expertise. Experience designing workflows, forms, reports, and integrations in HubSpot. Capability to produce platform architecture and data flow documentation. Proven background supporting public sector, port, transportation, or aviation-related organizations. Team with user training and change management experience. Capacity to provide multi-year implementation and support services.

HubSpot Design, Implementation, and Support Platform (Due August 27, 2026)

Overview

Software, Web & Mobile Development

Seattle, Washington, United StatesPosted: July 30, 2026Deadline: August 27, 2026

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SUMMARY

Seeking a vendor to design, implement, configure, and support a HubSpot platform used across multiple Port organizations. The work includes custom features, integrations, workflow automation, testing, training, and documentation under a five-year contract.

KEY REQUIREMENTS

Must have active Unified Business Identifier (UBI) certification
Must have active Labor & Industries (LNI) certification
Must have experience with HubSpot Enterprise Marketing Hub
Must provide three representative past or current projects performed within the past five years
Must provide up to five pages of end-user training materials
Must provide full resumes for key individuals
Must comply with Port of Seattle values and standards
Must maintain required insurance coverage
Must not be a Russian Federation-based entity

BUDGET

Verified

$500,000

CONTRACT DURATION

60 months

TIMELINE

Advertisement: July 29th, 2026

Pre-Proposal Conference: August 4th, 2026

Last Day to Ask Questions: August 6th, 2026

Proposals Due: August 27th, 2026

Shortlist Notification: Week of September 21st, 2026

Interview Day 1: September 29th, 2026

Interview Day 2: September 30th, 2026

Notice of Selection: Week of October 5th, 2026

Execute Agreement: Week of October 26th, 2026

QUESTION DEADLINE

August 6, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

Port Of Seattle

Organization overview and procurement intelligence available on paid plans.

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DESCRIPTION

The issuing organization is seeking a vendor to provide HubSpot design, implementation, and ongoing support services for a platform used by multiple Port organizations. The platform supports a range of business processes, including External Relations and Aviation Commercial Management. The selected vendor will be expected to assess requirements and help structure the platform to meet operational needs.

Scope of work includes preparing design documentation that may cover the data model and the flow between HubSpot features, as well as designing and configuring custom HubSpot features, forms, and integrations. The vendor will also build and test new functionality, and configure, test, implement, train, and consult on automated workflows, deals, reports, and other ecommerce-related features.

In addition, the vendor will be responsible for user training and the creation of training documentation. A pre-proposal conference is scheduled for August 4, 2026, and all questions must be submitted by August 6, 2026. The anticipated contract term is five years.

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Frequently asked questions

When is the submission deadline?: Submissions are due August 27, 2026. Questions must be submitted by August 6, 2026.
What is the budget for this RFP?: The published budget is $500,000.
Who issued this RFP?: It was issued by Port Of Seattle. The work is located in Seattle, Washington, United States.
Who is a good fit for this opportunity?: HubSpot implementation firm with advanced CRM customization expertise
Experience designing workflows, forms, reports, and integrations in HubSpot
Capability to produce platform architecture and data flow documentation
Proven background supporting public sector, port, transportation, or aviation-related organizations
Team with user training and change management experience
Capacity to provide multi-year implementation and support services

Analysis generated by Settle AI from the source RFP.

RFP Hunter shows what is open. Settle shows what is forming.

Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

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