When is the submission deadline?

Submissions are due July 6, 2026. Questions must be submitted by June 21, 2026.

It was issued by Loudoun County Public Schools. The work is located in Ashburn, Virginia, United States.

Who is a good fit for this opportunity?

Experience supplying graduation apparel and accessories. History of government or educational contracts. Ability to provide reliable and timely delivery within Virginia. Capacity to manage one-year supply contracts.

Graduation Items Supplies (Due July 6, 2026)

The Ashburn government is requesting suppliers for graduation items such as caps, gowns, and related materials under a one-year contract.

Must submit proposals through the LCPS Electronic Bidding System
Must provide an experienced representative with a local or toll-free telephone number
Must provide detailed proposal explaining characteristics of all graduation items
Must provide pricing for all items including shipping to individual high schools
Must provide sample copies of order forms and terms and conditions
Must replace defective, incorrect, lost, or damaged items without cost
Must maintain required insurance coverages including Workers' Compensation, Employers' Liability, Commercial General Liability, and Business Automobile Liability
Must be licensed in accordance with the Loudoun County Business, Professional, and Occupational Licensing (BPOL) Tax Ordinance
Must certify that no persons providing services with direct student contact have been convicted of specific barrier crimes
Must register and participate in the E-Verify program if applicable
Must provide a drug-free workplace
Must provide a redacted copy of the proposal if it contains proprietary information

Issue Date: June 17th, 2026

Proposal Deadline: July 6th, 2026 at 2:00 PM

Contract Start Date: August 1st, 2026

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

A government authority in Ashburn, Virginia is seeking a vendor to supply graduation items. The required items include caps, gowns, tassels, announcements, cards, and envelopes for graduation ceremonies.

The contract is set for a period of one year. All inquiries regarding this RFP must be submitted by June 26, 2026.

Graduation Items Supplies

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