When is the submission deadline?

Submissions are due November 23, 2026. Questions must be submitted by November 6, 2026.

What is the budget for this RFP?

Settle estimates the budget at $150,000 – $450,000. The issuer has not published an official figure.

It was issued by Merced County Association of Governments. The work is located in Merced, California, United States.

Financial Management System Software and Implementation Services (Due November 23, 2026)

Overview

Business Systems (ERP, CRM & POS)

Merced, California, United StatesPosted: October 23, 2026Deadline: November 23, 2026

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SUMMARY

The Merced County Association of Governments (MCAG) is seeking proposals from firms to migrate its existing Microsoft Dynamics GP environment and SQL Server databases to a secure hosting environment or to replace the ERP system with an equivalent solution.

KEY REQUIREMENTS

Must be a Microsoft partner authorized to license, install, and host Dynamics GP, or an authorized implementation partner of the proposed ERP
Must have completed at least three comparable Dynamics GP hosting or ERP implementation projects for government agencies in the past five years
Must provide at least three references from comparable government agency projects
Must demonstrate experience migrating or replacing Mekorma and Management Reporter
Must identify key personnel who will work on the project and provide their resumes
Must agree not to substitute key personnel without MCAG approval
Must guarantee system availability of at least 98% per month
Must maintain insurance coverage including $1,000,000 General Liability, $1,000,000 Automobile Liability, and $1,000,000 Professional Liability

BUDGET

Estimate

$150,000 – $450,000

CONTRACT DURATION

36 months

TIMELINE

RFP Distributed: October 23, 2026

Questions/Clarifications due: November 6th, 2026

Addendum(s) and Responses Posted: November 16th, 2026

Deadline to Submit Proposal: November 23rd, 2026

Evaluations/Selection: November 23rd – December 8th, 2026

Virtual Interviews: December 15th – 16th, 2026

Notice of Intent to Negotiate: December 17th, 2026

Notice of Intent to Award: January 6th, 2027

Governing Board Approval of Contract: February 2027

Notice of Award: February 2027

Contract Execution/Notice to Proceed: March 1st, 2027

QUESTION DEADLINE

November 6, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

Merced County Association of Governments

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DESCRIPTION

The Merced County Association of Governments (MCAG) is soliciting proposals for the migration, hosting, maintenance, and support of its existing Microsoft Dynamics Great Plains (GP) ERP system or a functionally equivalent system. The project includes migrating the existing environment and SQL Server databases to a secure, reliable, and supportable hosting environment accessible through Remote Desktop Services (RDS). The selected service provider will support MCAG and its member agencies, including the Transit Joint Powers Authority for Merced County (TJPAMC), Yosemite Area Regional Transportation System (YARTS), Merced County Regional Waste Management Authority (MCRWMA), and Measure V. The base contract term is three years, from March 1, 2027, to March 1, 2030, with the option for MCAG to extend the contract for up to three additional one-year terms.

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Frequently asked questions

When is the submission deadline?: Submissions are due November 23, 2026. Questions must be submitted by November 6, 2026.
What is the budget for this RFP?: Settle estimates the budget at $150,000 – $450,000. The issuer has not published an official figure.
Who issued this RFP?: It was issued by Merced County Association of Governments. The work is located in Merced, California, United States.

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