When is the submission deadline?

Submissions are due July 3, 2026. Questions must be submitted by June 22, 2026.

It was issued by Lamar Consolidated Independent School District. The work is located in Rosenberg, Texas, United States.

Who is a good fit for this opportunity?

Experienced event services provider with a broad service portfolio. Demonstrated ability to serve school districts or similar institutions. Access to professional balloon artists, face painters, photographers, and DJs. Capability to provide both digital and physical event deliverables. Operational presence within Texas.

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Event Services

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Overview

Events, Printing & Promotional Goods

Rosenberg, Texas, United StatesPosted: June 4th, 2026Deadline: July 3rd, 2026

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SUMMARY

The district is soliciting bids for event services, including balloon art, face painting, photo booth operations, photography, videography, signage, yard sign art, and DJ services for various district events.

KEY REQUIREMENTS

Must have at least one year of experience providing event services in a school or large organization setting
Must provide references from previous clients, preferably in education or event-related sectors
Must ensure all personnel are background checked and adhere to district policies regarding working with minors
Must maintain all necessary licenses, insurance, and certifications
Must be available for events scheduled with a minimum of notice
Must submit proposal electronically through the district's bidding system
Must file a Conflict of Interest Questionnaire if applicable
Must file a Certificate of Interested Parties (Form 1295) electronically with the Texas Ethics Commission

CONTRACT DURATION

48 months

TIMELINE

Issue Date: June 4th, 2026

Pre-proposal Meeting: June 16th, 2026

Questions Deadline: June 22nd, 2026

Response Deadline: July 3rd, 2026

QUESTION DEADLINE

June 22nd, 2026

Issuing Agency

Lamar Consolidated Independent School District

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DESCRIPTION

The district seeks a qualified vendor to provide comprehensive event services for a variety of district-hosted occasions. The scope includes balloon art for décor, professional face painting for different age groups and themes, and photo booth services complete with props, backdrops, and instant prints.

Vendors are also required to supply professional photography and videography, capturing both candid and posed moments. Sign art needs encompass custom event signage such as posters, banners, directional signs, and large backdrops, as well as production and strategic placement of event-related yard signs across the district. Additional requirements include DJ services to manage music, emceeing, and sound system setup for school dances, pep rallies, and graduation ceremonies. All event photos must be delivered digitally, with both print and digital options available.

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Frequently asked questions

When is the submission deadline?: Submissions are due July 3, 2026. Questions must be submitted by June 22, 2026.
Who issued this RFP?: It was issued by Lamar Consolidated Independent School District. The work is located in Rosenberg, Texas, United States.
Who is a good fit for this opportunity?: Experienced event services provider with a broad service portfolio
Demonstrated ability to serve school districts or similar institutions
Access to professional balloon artists, face painters, photographers, and DJs
Capability to provide both digital and physical event deliverables
Operational presence within Texas

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Event Services (Due July 3, 2026) | Settle RFP Hunter