Event Production and Holiday Marketplace Services
Overview
Settle Signals
Market intelligence for public sector sales teams
RFP Hunter shows what is open. Settle shows what is forming.
Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.
SUMMARY
KEY REQUIREMENTS
BUDGET
VerifiedCONTRACT DURATION
TIMELINE
Issue Date: August 6th, 2026
Proposals Due: September 1st, 2026
CONTACTS
Primary procurement contact — name, title, email, and phone
Additional decision-makers and their departments
Issuing Agency
City Of San Rafael
DESCRIPTION
The vendor will provide event production and holiday marketplace services for the city's annual Holiday of Lights: Winter Wonderland celebration, including a downtown winter program and marketplace. Responsibilities include planning and producing the event, developing the holiday marketplace concept and programming, and recruiting, selecting, onboarding, and communicating with marketplace vendors.
The vendor will manage load-in and load-out, market stall layouts, site infrastructure, and the procurement and coordination of tents, booths, power, lighting, and décor. Services will also include booking live entertainment, performances, and family-friendly activities; developing a marketing and promotional plan in coordination with city staff; and ensuring compliance with city permitting requirements and applicable laws.
Additional responsibilities include preparing street closure, safety, emergency, and risk-management plans; providing on-site event management; and completing post-event site restoration and cleanup, including garbage and recycling waste management.
Similar RFPs
Frequently asked questions
- When is the submission deadline?
- Submissions are due September 1, 2026.
- What is the budget for this RFP?
- The published budget is $5,000.
- Who issued this RFP?
- It was issued by City Of San Rafael. The work is located in San Rafael, California, United States.
- Who is a good fit for this opportunity?
- Experienced event production and festival management company
- Proven expertise producing holiday celebrations and public marketplaces
- Strong vendor recruitment, entertainment booking, and site operations capabilities
- Experience coordinating permits, street closures, safety plans, and risk management
- Established capacity for event infrastructure, logistics, cleanup, and waste management
- Ability to collaborate closely with municipal staff and manage large public events
Analysis generated by Settle AI from the source RFP.
RFP Hunter shows what is open. Settle shows what is forming.
Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.