When is the submission deadline?

Submissions are due July 1, 2026. Questions must be submitted by June 10, 2026.

It was issued by John Bartram Association. The work is located in Philadelphia, Pennsylvania, United States.

Who is a good fit for this opportunity?

Event planning and catering firms with experience serving public venues and gardens. Companies capable of managing tent installation and seasonal maintenance. Experience working with governmental or mission-driven organizations. Strong presence in Pennsylvania or neighboring regions.

Event Planning and Catering Management and Operation Service (Due July 1, 2026)

Overview

Hospitality, Food Service & Travel

Philadelphia, Pennsylvania, United StatesPosted: May 27th, 2026Deadline: July 1st, 2026

Fit Score

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SUMMARY

Event planning and catering management services are required for events at a Pennsylvania garden, including tent installation and maintenance.

KEY REQUIREMENTS

CONTRACT DURATION

60 months

TIMELINE

Pre-Proposal Meeting and Site Tour: June 3rd, 2026

Deadline to Submit Questions: June 10th, 2026

Response to Questions: June 17th, 2026

Proposal Deadline: July 1st, 2026

Finalists Notified: July 20th, 2026

Interviews: August 4th–10th, 2026

Caterer Selected: August 30th, 2026

Contract Start Date: January 1st, 2028

Eastwick Pavilion Construction Completion: April 1st, 2028

QUESTION DEADLINE

June 10th, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

John Bartram Association

Organization overview and procurement intelligence available on paid plans.

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DESCRIPTION

The agency seeks a vendor to provide event planning and catering management and operation services on an as-needed basis. Services include private event planning and catering held at the agency’s garden, ensuring all operations align with the mission and the public-facing role of the garden.

The scope also involves installing and maintaining a three-season tent on the pavilion to accommodate various events throughout the year. Questions regarding this RFP must be submitted by June 10, 2026, and a pre-bid meeting will be held on June 3, 2026.

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Frequently asked questions

When is the submission deadline?: Submissions are due July 1, 2026. Questions must be submitted by June 10, 2026.
Who issued this RFP?: It was issued by John Bartram Association. The work is located in Philadelphia, Pennsylvania, United States.
Who is a good fit for this opportunity?: Event planning and catering firms with experience serving public venues and gardens
Companies capable of managing tent installation and seasonal maintenance
Experience working with governmental or mission-driven organizations
Strong presence in Pennsylvania or neighboring regions

Analysis generated by Settle AI from the source RFP.

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