When is the submission deadline?

Submissions are due June 29, 2026. Questions must be submitted by June 16, 2026.

It was issued by County Of San Mateo. The work is located in California, United States.

Who is a good fit for this opportunity?

Experienced event management firm with a track record in sustainability or public engagement events. Expertise in organizing diverse formats (summits, training, outreach, etc.). Ability to tailor events for both public and professional audiences. Established presence or operational capacity in California. Familiarity with stakeholder engagement and community outreach.

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Event Management Sustainability Service

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Overview

Events, Printing & Promotional Goods

California, United StatesPosted: June 4th, 2026Deadline: June 29th, 2026

Fit Score

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SUMMARY

Seeking a professional event planning company to coordinate a variety of sustainability program events for diverse audiences across California.

KEY REQUIREMENTS

Must have been providing similar services for a minimum of two years within the last four years
Must not be excluded, suspended, or debarred from the System for Award Management
Must be able to demonstrate experience in planning and executing events
Must demonstrate strong project management skills
Must demonstrate proficiency in using event management software and tools
Must demonstrate commitment to diversity, equity, and inclusion

CONTRACT DURATION

60 months

TIMELINE

RFP Released: June 3rd, 2026

Deadline for Questions and Comments: June 16th, 2026

Deadline for Contract Exceptions: June 19th, 2026

Proposal Due Date and Time: June 29th, 2026

Interviews (tentative): July 14th, 2026

Anticipated Contract Award Date: July 17th, 2026

QUESTION DEADLINE

June 16th, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

County Of San Mateo

Organization overview and procurement intelligence available on paid plans.

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DESCRIPTION

A professional event planning company is sought to support the planning and execution of public-facing and stakeholder-focused events aimed at increasing participation in sustainability programs and activities. The range of events may target various audiences such as public agency staff, real estate professionals, tradespeople, small business owners, educators, homeowners, apartment owners, and the general community.

Qualified vendors will be expected to manage diverse event formats, which may include summits, retreats, networking events, cooking classes or demonstrations, trainings for professionals, workshops, focus groups, forums, open houses, home tours, listening sessions, pop-up outreach events, community meetings, fairs, festivals, town halls, and neighborhood meetings. The contract will span one year, and all questions regarding this opportunity must be submitted by June 16, 2026.

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Frequently asked questions

When is the submission deadline?: Submissions are due June 29, 2026. Questions must be submitted by June 16, 2026.
Who issued this RFP?: It was issued by County Of San Mateo. The work is located in California, United States.
Who is a good fit for this opportunity?: Experienced event management firm with a track record in sustainability or public engagement events
Expertise in organizing diverse formats (summits, training, outreach, etc.)
Ability to tailor events for both public and professional audiences
Established presence or operational capacity in California
Familiarity with stakeholder engagement and community outreach

Analysis generated by Settle AI from the source RFP.

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