When is the submission deadline?

Submissions are due July 10, 2026. Questions must be submitted by June 26, 2026.

It was issued by San Benito County Clerk-Recorder's Office. The work is located in Hollister, California, United States.

Who is a good fit for this opportunity?

Experience delivering secure, high-availability SaaS election technologies. Proven track record with voter processing and poll book solutions. Expertise in AWS or equivalent cloud hosting platforms. Understanding of California election security and regulatory requirements. Ability to meet strict deployment and training deadlines.

Electronic Poll Book Solution and Support Services (Due July 10, 2026)

Overview

Software, Web & Mobile Development

Hollister, California, United StatesPosted: June 20th, 2026Deadline: July 10th, 2026

Fit Score

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SUMMARY

Opportunity to provide an electronic poll book solution with support and secure hosting for California, including real-time voter verification and compliance with state guidelines.

KEY REQUIREMENTS

Must be fully certified by the California Secretary of State at the time of proposal submission
Must provide proof of current California Secretary of State Certification
Must provide technical specification sheets demonstrating compatibility with Apple iOS architectures (specifically 10th Generation iPads)
Must provide at least three references from California counties currently utilizing the proposed software for live elections
Must provide detailed data security protocols concerning voter data encryption in transit and at rest
Must include a minimum baseline of twenty hours of remote or hands-on administrative and technical training
Must provide a minimum twelve month warranty period following final county written acceptance
Must be able to support a 22-tablet deployment footprint
Must provide a detailed project timeline from contract execution to election day

CONTRACT DURATION

36 months

TIMELINE

Release Date: June 19th, 2026

Deadline for Questions: June 26th, 2026

Proposal Due Date: July 10th, 2026

Go-Live Deadline: September 18th, 2026

QUESTION DEADLINE

June 26th, 2026

Issuing Agency

San Benito County Clerk-Recorder's Office

Organization overview and procurement intelligence available on paid plans.

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DESCRIPTION

The selected vendor will provide an electronic poll book solution and comprehensive support services. Key features include real-time voter processing capabilities, such as lookup, verification of voter eligibility, and electronic signature capture. The solution must support data integrity, including secure hosting, continuous updates, and maintenance of voter lists, casting statuses, and election reporting data.

The hosting environment is required to meet high-availability standards using cloud infrastructure (such as AWS or comparable platforms) and must operate in secure multi-tenant or dedicated environments compliant with California’s security regulations. The project has a go-live deadline of September 18, 2026, by which all deployment, staff training, and acceptance testing must be completed, in preparation for the November 2026 Election.

Vendors must submit any questions regarding the proposal requirements by June 26, 2026.

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Frequently asked questions

When is the submission deadline?: Submissions are due July 10, 2026. Questions must be submitted by June 26, 2026.
Who issued this RFP?: It was issued by San Benito County Clerk-Recorder's Office. The work is located in Hollister, California, United States.
Who is a good fit for this opportunity?: Experience delivering secure, high-availability SaaS election technologies
Proven track record with voter processing and poll book solutions
Expertise in AWS or equivalent cloud hosting platforms
Understanding of California election security and regulatory requirements
Ability to meet strict deployment and training deadlines

Analysis generated by Settle AI from the source RFP.

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