When is the submission deadline?

Submissions are due July 9, 2026. Questions must be submitted by June 26, 2026.

It was issued by West Virginia Department Of Administration, Purchasing Division. The work is located in Charleston, West Virginia, United States.

Who is a good fit for this opportunity?

Experience implementing enterprise content management systems. Expertise in workflow automation and AI/ML-based document processing. Proven track record with government or public sector clients. Ability to deliver intuitive, non-programmer-friendly administrative tools. Capacity to provide robust internet and mobile integrations.

Content Management System (Due July 9, 2026)

Overview

Software, Web & Mobile Development

Charleston, West Virginia, United StatesPosted: June 18th, 2026Deadline: July 9th, 2026

Fit Score

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SUMMARY

West Virginia requests proposals for a content management system that enhances workflow efficiency, supports AI-driven document processing, and enables both office and remote access.

KEY REQUIREMENTS

Must be listed in the Gartner Magic Quadrant for Content Services Platform
Must have at least three years of experience working with the West Virginia Department of Transportation
Must provide proof of experience implementing content services platforms with workflows in a government organization of similar size and complexity
Must be properly registered with the West Virginia Purchasing Division
Must have paid the $125 registration fee
Must provide commercial general liability insurance in at least the amount of $1,000,000 per occurrence
Must comply with Section 508 Amendment to the Rehabilitation Act of 1973
Must provide quarterly reports and annual summaries to the agency

CONTRACT DURATION

12 months

TIMELINE

Tech questions due by June 26th, 2026.

Bid opening date is July 9th, 2026, at 1:30 PM.

QUESTION DEADLINE

June 26th, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

West Virginia Department Of Administration, Purchasing Division

Organization overview and procurement intelligence available on paid plans.

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DESCRIPTION

The State of West Virginia is seeking a vendor to provide a robust content management system (CMS) that streamlines workflows and enables users to work more efficiently and accurately compared to traditional paper processes. The workflow functionality must handle successive points of input or action, covering essential tasks such as application processing, report and document approvals, collaboration, and other critical business functions.

Users or integrators should have the ability to define and configure document states, rules, actions, notifications, and lifecycle processes via a user-friendly Windows interface. The system should support intuitive mouse functions, allowing non-programmers to design and deploy sophisticated workflow solutions with ease.

The CMS must accommodate multiple document types tied to specific lifecycles and provide reliable internet and mobile access for remote users. Initiation of workflow should be possible through electronic or internet forms on a secure web-based platform. Additionally, the solution should offer cloud-based intelligent document processing (IDP) using AI and machine learning, as well as an AI-driven text analytics and enrichment engine. All questions regarding the RFP must be submitted by June 26, 2026.

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Frequently asked questions

When is the submission deadline?: Submissions are due July 9, 2026. Questions must be submitted by June 26, 2026.
Who issued this RFP?: It was issued by West Virginia Department Of Administration, Purchasing Division. The work is located in Charleston, West Virginia, United States.
Who is a good fit for this opportunity?: Experience implementing enterprise content management systems
Expertise in workflow automation and AI/ML-based document processing
Proven track record with government or public sector clients
Ability to deliver intuitive, non-programmer-friendly administrative tools
Capacity to provide robust internet and mobile integrations

Analysis generated by Settle AI from the source RFP.

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