When is the submission deadline?

Submissions are due July 8, 2026. Questions must be submitted by June 15, 2026.

It was issued by Kansas State University. The work is located in Manhattan, Kansas, United States.

Who is a good fit for this opportunity?

Proven experience delivering SaaS policy management solutions. Expertise in web-based platform deployment for institutional clients. Strong understanding of governance, compliance, and lifecycle tracking requirements. Ability to support clients in Kansas or similar regions. Capability to provide ongoing support and integration services.

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Cloud-Based Policy Management SaaS Solution

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Overview

Software, Web & Mobile Development

Manhattan, Kansas, United StatesPosted: May 22nd, 2026Deadline: July 8th, 2026

Fit Score

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SUMMARY

This RFP seeks a cloud-based SaaS policy management platform to streamline creation, tracking, and maintenance of institutional policies for improved compliance and governance.

KEY REQUIREMENTS

Must provide a secure, cloud-based policy management SaaS solution
Must support role-based access controls
Must comply with FERPA, ADA, and WCAG 2.1 AA standards
Must support SAML 2.0-based Single Sign-On (SSO)
Must provide comprehensive training and adoption support
Must provide a current tax clearance certificate
Must provide IT security documentation (SOC 2 Type II, ISO 27001, or HECVAT)
Must provide a current Voluntary Product Accessibility Template (VPAT)
Must be a commercially available, production-ready solution

CONTRACT DURATION

60 months

TIMELINE

Issuance of Request for Proposal: May 21st, 2026

Pre-Proposal Meeting: June 4th, 2026

Questions Deadline: June 15th, 2026

Proposals Due: July 8th, 2026

Presentations/System Demonstrations: Late July/August 2026

Anticipated Contract Award: Fall 2026

QUESTION DEADLINE

June 15th, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

Kansas State University

Organization overview and procurement intelligence available on paid plans.

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DESCRIPTION

The organization seeks a cloud-based policy management SaaS solution that provides a user-friendly, web-based platform for the creation, review, approval, communication, and maintenance of policies and procedures across all departments. The platform should ensure consistent organization, accessibility, and lifecycle tracking for policies, supporting improved governance, transparency, compliance, and accessibility across the institution.

A pre-proposal meeting will be held to address project requirements, and all vendor questions must be submitted by the specified date. The selected solution should enhance policy management processes and ensure efficient oversight throughout the institution.

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Frequently asked questions

When is the submission deadline?: Submissions are due July 8, 2026. Questions must be submitted by June 15, 2026.
Who issued this RFP?: It was issued by Kansas State University. The work is located in Manhattan, Kansas, United States.
Who is a good fit for this opportunity?: Proven experience delivering SaaS policy management solutions
Expertise in web-based platform deployment for institutional clients
Strong understanding of governance, compliance, and lifecycle tracking requirements
Ability to support clients in Kansas or similar regions
Capability to provide ongoing support and integration services

Analysis generated by Settle AI from the source RFP.

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