When is the submission deadline?

Submissions are due July 3, 2026. Questions must be submitted by June 12, 2026.

What is the budget for this RFP?

Settle estimates the budget at $250,000 – $500,000. The issuer has not published an official figure.

It was issued by Tompkins Consolidated Area Transit, Inc.. The work is located in Ithaca, New York, United States.

Who is a good fit for this opportunity?

Proven experience implementing cloud-based enterprise asset management systems. Expertise in workflow automation, data migration, and system integration. Track record of successful projects with public sector or large enterprises. Comprehensive training and support capabilities. Strong credentials in IT security and compliance.

Cloud Based Enterprise Asset Management System (Due July 3, 2026)

Overview

Business Systems (ERP, CRM & POS)

Ithaca, New York, United StatesPosted: May 29th, 2026Deadline: July 3rd, 2026

Fit Score

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SUMMARY

An organization in New York is requesting proposals for a cloud-based enterprise asset management system with full implementation, integration, training, and support.

KEY REQUIREMENTS

Must be a qualified firm with experience implementing EAM or similar systems
Must provide a comprehensive, cloud-based Asset Management (EAM) system
Must comply with Federal Transit Administration (FTA) requirements, including FTA Circular 4220.1G and 2 CFR Part 200
Must submit a completed Buy America Certification
Must submit a signed Non-Collusion Affidavit
Must have an active SAM.gov registration and Unique Entity ID (UEI)
Must provide three client references, preferably public-sector or similar system implementations
Must provide insurance coverage as specified in Appendix C, including Commercial General Liability, Cyber Liability, and Technology Errors and Omissions Insurance

BUDGET

Estimate

$250,000 – $500,000

CONTRACT DURATION

60 months

TIMELINE

RFP Release Date: May 28th, 2026

Site Visit: June 4th, 2026

Pre-Proposal Meeting: June 8th, 2026

Deadline for Written Questions: June 12th, 2026

Responses to Questions / Addendum Issued: June 16th, 2026

Proposal Submission Deadline: July 3rd, 2026

QUESTION DEADLINE

June 12th, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

See Decision-Maker Contacts

Issuing Agency

Tompkins Consolidated Area Transit, Inc.

Organization overview and procurement intelligence available on paid plans.

See Issuer Research

DESCRIPTION

A New York-based organization is seeking a vendor to provide a comprehensive, cloud-based enterprise asset management system. The solution must manage assets, maintenance, inventory, and operational workflows, alongside software licensing, configuration, data migration, integration services, training, and ongoing technical support.

Key features of the asset management system should include the ability to capitalize and depreciate assets by user-defined rules, track the lifecycle of vehicles, facilities, equipment, and other assets, and support detailed asset hierarchies. Work order management must allow users to create, assign, and monitor work orders, with distinct roles for mechanics and supervisors, and offer mobile and desktop access. Preventive and predictive maintenance scheduling should be based on time, mileage, usage, or condition, with capabilities for automatic work order generation and notification.

Inventory and parts management should enable tracking of item quantities, locations, consumption, and reorder points, as well as maintenance of vendor catalogs and purchasing history. Procurement and contract management requires purchase requisition workflows, automated notification to vendors, and integration with finance systems. The selected contractor will provide a detailed implementation plan and ensure rigorous testing and requirements validation. Comprehensive, role-based training for all user groups and ongoing IT collaboration for system security and compliance are also required.

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Frequently asked questions

When is the submission deadline?: Submissions are due July 3, 2026. Questions must be submitted by June 12, 2026.
What is the budget for this RFP?: Settle estimates the budget at $250,000 – $500,000. The issuer has not published an official figure.
Who issued this RFP?: It was issued by Tompkins Consolidated Area Transit, Inc.. The work is located in Ithaca, New York, United States.
Who is a good fit for this opportunity?: Proven experience implementing cloud-based enterprise asset management systems
Expertise in workflow automation, data migration, and system integration
Track record of successful projects with public sector or large enterprises
Comprehensive training and support capabilities
Strong credentials in IT security and compliance

Analysis generated by Settle AI from the source RFP.

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