When is the submission deadline?

Submissions are due June 25, 2026.

What is the budget for this RFP?

Settle estimates the budget at $500,000 – $1,500,000. The issuer has not published an official figure.

It was issued by Santa Clara Valley Transportation Authority. The work is located in San Jose, California, United States.

Who is a good fit for this opportunity?

Provider of cloud-based safety management or EHS software platforms. Experience serving public transportation, transit, or other regulated agencies. Strong capabilities in incident tracking, hazard management, inspections, and corrective action workflows. Demonstrated expertise in cybersecurity, data privacy, backup, and disaster recovery for SaaS environments. Ability to integrate with existing enterprise and operational systems. Experience supporting federal, state, and local regulatory compliance and audit readiness. Established team able to support a multi-year implementation and subscription engagement.

Cloud-Based Electronic Safety Management System (Due June 25, 2026)

Overview

Software, Web & Mobile Development

San Jose, California, United StatesPosted: May 16th, 2026Deadline: June 25th, 2026

Fit Score

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SUMMARY

California transit agency seeks a five-year subscription for a cloud-based Safety Management System to manage incidents, hazards, inspections, corrective actions, and regulatory compliance across bus and light rail operations. The solution must also provide secure cloud hosting, reporting, integrations, and strong availability and recovery capabilities.

KEY REQUIREMENTS

BUDGET

Estimate

$500,000 – $1,500,000

CONTRACT DURATION

60 months

TIMELINE

Issue Date: May 15th, 2026

Pre-Proposal Conference: June 9th, 2026

Proposal Due Date: June 25th, 2026

Interviews: July 21st, 2026

Anticipated Notice of Recommended Award: August 19th, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

Santa Clara Valley Transportation Authority

Organization overview and procurement intelligence available on paid plans.

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DESCRIPTION

A public transportation agency in California is seeking a vendor to provide a cloud-based, web-accessible electronic Safety Management System (SMS) on a subscription basis. The system will support incident tracking, inspections, observations, corrective actions, hazard management, and broader safety oversight across agency operations. The goal is to implement a comprehensive, proactive, and data-driven platform that helps identify, evaluate, and mitigate safety risks associated with bus and light rail services.

The requested solution must support regulatory compliance at the federal, state, and local levels, including audit readiness. It should standardize hazard identification, assessment, and mitigation workflows; provide full lifecycle management for incidents and safety events; enable safety assurance and continuous improvement; and support data analysis and reporting for operational decision-making. The agency also requires strong user experience and accessibility features to encourage adoption across staff levels, along with tools that promote safety communication and engagement.

In addition, the system must support integration and interoperability with existing systems and address non-revenue operations, facilities, and infrastructure. The cloud hosting environment must meet expectations for data security, system availability, reliability, data storage, and backup and disaster recovery. A pre-proposal conference is scheduled for June 9, 2026, and the anticipated contract term is five years.

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Frequently asked questions

When is the submission deadline?: Submissions are due June 25, 2026.
What is the budget for this RFP?: Settle estimates the budget at $500,000 – $1,500,000. The issuer has not published an official figure.
Who issued this RFP?: It was issued by Santa Clara Valley Transportation Authority. The work is located in San Jose, California, United States.
Who is a good fit for this opportunity?: Provider of cloud-based safety management or EHS software platforms
Experience serving public transportation, transit, or other regulated agencies
Strong capabilities in incident tracking, hazard management, inspections, and corrective action workflows
Demonstrated expertise in cybersecurity, data privacy, backup, and disaster recovery for SaaS environments
Ability to integrate with existing enterprise and operational systems
Experience supporting federal, state, and local regulatory compliance and audit readiness
Established team able to support a multi-year implementation and subscription engagement

Analysis generated by Settle AI from the source RFP.

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