Cloud-Based Child Nutrition Management Information System

A statewide agency in Virginia is seeking a vendor to provide a proven, production-ready, cloud-based or SaaS child nutrition management information system. The solution should be stable and configurable to support current and future child nutrition programs administered by the agency, meeting all regulatory, operational, and reporting requirements without significant custom development.

The scope of work includes provision, configuration, implementation, data migration, integration, training, and ongoing support for a comprehensive system covering the full lifecycle of program administration. Key functionalities include sponsor and site applications, claims submission and processing, SFSP advance requests, data reporting, compliance monitoring, corrective actions, and integration with relevant external systems such as direct certification and financial systems.

Role-based workflows must be supported for agency staff, sponsors, reviewers, and auditors, covering activities such as sponsor and site applications, reimbursement claims, administrative and procurement reviews, certification eligibility, financial audits, user access requests, and appeals. The contract is intended for a two-year term, and vendors must submit questions by July 9, 2026. An optional pre-bid meeting is scheduled for July 1, 2026.