When is the submission deadline?

Submissions are due October 26, 2026. Questions must be submitted by September 24, 2026.

What is the budget for this RFP?

Settle estimates the budget at $500,000 – $2,000,000. The issuer has not published an official figure.

It was issued by Pennsylvania Department of Education. The work is located in Pennsylvania, United States.

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Central Repository for Academic Records

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Overview

Software, Web & Mobile Development

Pennsylvania, United StatesPosted: September 10, 2026Deadline: October 26, 2026

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SUMMARY

The Pennsylvania Department of Education seeks a vendor to serve as a central repository for student transcripts from private licensed schools and participating institutions of higher education.

KEY REQUIREMENTS

Must have at least two years of experience as a transcript storage and service provider
Must demonstrate experience protecting, storing, and servicing over one million transcripts
Must maintain all contract-related data and information within the United States
Must provide a secure storage system compliant with FERPA and all applicable federal and state privacy laws
Must provide a third-party review of existing security protocols
Must provide a plan to safeguard records in the event of bankruptcy, dissolution, or catastrophic event
Must provide a transition plan for moving services from the incumbent repository
Must maintain a service website that is ADA compliant

BUDGET

Estimate

$500,000 – $2,000,000

CONTRACT DURATION

60 months

TIMELINE

Questions due by September 24th, 2026.

Proposal submission deadline extended to October 26th, 2026, at 10:00 AM.

QUESTION DEADLINE

September 24, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

Pennsylvania Department of Education

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DESCRIPTION

The selected vendor will ingest, safeguard, and service student transcripts for private licensed schools and participating institutions of higher education in Pennsylvania. The repository must handle both paper and PDF records, provide a secure portal for transcript requests, and maintain records for 50 years. The contract is for a five-year term and will be funded through fees charged to schools, students, and third parties rather than direct payment from the Commonwealth.

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Frequently asked questions

When is the submission deadline?: Submissions are due October 26, 2026. Questions must be submitted by September 24, 2026.
What is the budget for this RFP?: Settle estimates the budget at $500,000 – $2,000,000. The issuer has not published an official figure.
Who issued this RFP?: It was issued by Pennsylvania Department of Education. The work is located in Pennsylvania, United States.

Analysis generated by Settle AI from the source RFP.

RFP Hunter shows what is open. Settle shows what is forming.

Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

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