Beverage Vending Machine Services
Overview
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SUMMARY
KEY REQUIREMENTS
CONTRACT DURATION
TIMELINE
Legal Advertisement Dates: October 2nd, 2026 and October 9th, 2026
Issue RFP: October 2nd, 2026
Deadline for Questions: October 16th, 2026
Addendum Issued: October 19th, 2026
RFP Proposal Deadline: October 30th, 2026
Evaluation Period: November 2nd, 2026 – November 6th, 2026
Board of Trustees Meeting: December 14th, 2026
QUESTION DEADLINE
CONTACTS
Primary procurement contact — name, title, email, and phone
Additional decision-makers and their departments
Issuing Agency
Allen Independent School District
DESCRIPTION
The issuing government authority in Allen, Texas, is seeking a vendor to provide beverage vending machine services for a one-year contract period. Services will cover soft drinks, carbonated and non-carbonated beverages, juices, sports and isotonic drinks, and bottled water.
The selected vendor must provide new or reconditioned vending machines that are clean, contaminant-free, energy-efficient, capable of making change, and equipped to secure funds. Machines must include programmable timers to support scheduled shut-offs in compliance with agency competitive food regulations during the regular and extended school day. Cashless payment options, including card readers and mobile payments, must be available alongside traditional cash transactions.
The vendor will be responsible for regular maintenance and repairs, responding to service calls within four hours Monday through Friday, and replacing non-functioning machines within 24 hours. Requirements also include posting equipment support and refund contact information, reimbursing valid refund claims and spoiled or expired product claims, removing expired products, obtaining all required licenses and permits, paying applicable sales taxes, and complying with all applicable laws, safety requirements, and agency campus policies. Questions must be submitted by October 16, 2026.
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Frequently asked questions
- When is the submission deadline?
- Submissions are due October 30, 2026. Questions must be submitted by October 16, 2026.
- Who issued this RFP?
- It was issued by Allen Independent School District. The work is located in Allen, Texas, United States; McKinney, Texas, United States; Lucas, Texas, United States.
- Who is a good fit for this opportunity?
- Experienced beverage vending machine operator
- Proven capability supporting government, school, or campus facilities
- Maintenance team able to meet four-hour response and 24-hour replacement requirements
- Experience with cashless payment systems and vending equipment security
- Licensed and insured business familiar with applicable vending, tax, and safety regulations
Analysis generated by Settle AI from the source RFP.
RFP Hunter shows what is open. Settle shows what is forming.
Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.