ArtNight Event Coordinator Service
Overview
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SUMMARY
KEY REQUIREMENTS
BUDGET
EstimateCONTRACT DURATION
TIMELINE
Release Project Date: August 18th, 2026
Question Submission Deadline: August 24th, 2026
Submission Deadline: August 31st, 2026
Contract Start Date: September 1st, 2026
Contract End Date: June 30th, 2027
QUESTION DEADLINE
CONTACTS
Primary procurement contact — name, title, email, and phone
Additional decision-makers and their departments
Issuing Agency
City Of Pasadena
DESCRIPTION
The vendor will provide event coordinator services for ArtNight events scheduled for October 2026 and March 2027. Responsibilities include overseeing the development, implementation, coordination, execution, and documentation of the events under the direction of the Cultural Affairs Division Manager and in collaboration with approximately 24 ArtNight partner organizations.
The coordinator will work with City IT to design and revise the ArtNight website, coordinate brochure design with the print shop, and provide information and feedback for website content and event information distribution. The vendor will also coordinate event programming with partner organizations and interface with multiple city departments involved in planning and execution.
Additional responsibilities include supporting promotional activities by providing information and photographs for news articles, posting event details to free event calendars, and promoting ArtNight through social media platforms, newspapers, event websites, senior centers, libraries, colleges, businesses, and partner networks. Questions must be submitted by August 24, 2026.
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Frequently asked questions
- When is the submission deadline?
- Submissions are due August 31, 2026. Questions must be submitted by August 24, 2026.
- What is the budget for this RFP?
- Settle estimates the budget at $25,000 – $50,000. The issuer has not published an official figure.
- Who issued this RFP?
- It was issued by City Of Pasadena. The work is located in Pasadena, California, United States.
- Who is a good fit for this opportunity?
- Event planning and production firm with experience coordinating multi-organization cultural events
- Proven ability to manage arts, community, or public-sector programming
- Experience coordinating websites, print materials, social media, press outreach, and event calendars
- Strong stakeholder management skills with capacity to work across city departments and partner organizations
- Local or regional presence in California and familiarity with community-based event promotion
Analysis generated by Settle AI from the source RFP.
RFP Hunter shows what is open. Settle shows what is forming.
Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.