When is the submission deadline?

Submissions are due November 17, 2026. Questions must be submitted by November 12, 2026.

What is the budget for this RFP?

Settle estimates the budget at $150,000 – $300,000. The issuer has not published an official figure.

It was issued by City of Farmington. The work is located in Farmington, New Mexico, United States.

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Utility Statement Processing and Mailing Services

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Overview

Events, Printing & Promotional Goods

Farmington, New Mexico, United StatesPosted: October 12, 2026Deadline: November 17, 2026

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SUMMARY

The City of Farmington is seeking a qualified firm to provide daily utility statement processing, printing, folding, inserting, and mailing services for the Farmington Electric Utility System.

KEY REQUIREMENTS

Must be a full-service facility that processes, inserts, prints, and mails utility statements at one facility
Must support the City's current utility statement data platform, Central Square
Must be able to integrate with the City's online vendor, Invoice Cloud, via API
Must have an online portal available to track daily progress, look up customer bills, and manage bill messages
Must have a disaster recovery program (hardware and software) available to ensure all utility statements are printed and mailed daily
Must provide detailed policies and procedures regarding security measures for production facility, data files, and network

BUDGET

Estimate

$150,000 – $300,000

CONTRACT DURATION

12 months

TIMELINE

Issue RFP: October 12, 2026

Pre-Proposal Conference: October 21, 2026

Deadline to Submit Questions: November 12, 2026

Proposal Due Date: November 17, 2026

Recommendation to City Council: December 17, 2026

Final Award by City Council: December 22, 2026

Notice to Proceed: January 14, 2027

QUESTION DEADLINE

November 12, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

City of Farmington

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DESCRIPTION

The City of Farmington, New Mexico, is requesting proposals for a full-service facility to handle daily utility statement processing, printing, and mailing. The scope includes three-color digital duplex printing of utility statements, two-color printing for disconnect and shut-off notices, and the procurement and warehousing of paper stock and envelopes. The contractor must support the City's Central Square data platform, integrate with Invoice Cloud, and provide an online portal for tracking. The contract term is one year, with the option for nine additional one-year renewals.

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Frequently asked questions

When is the submission deadline?: Submissions are due November 17, 2026. Questions must be submitted by November 12, 2026.
What is the budget for this RFP?: Settle estimates the budget at $150,000 – $300,000. The issuer has not published an official figure.
Who issued this RFP?: It was issued by City of Farmington. The work is located in Farmington, New Mexico, United States.

Analysis generated by Settle AI from the source RFP.

RFP Hunter shows what is open. Settle shows what is forming.

Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

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