When is the submission deadline?

This RFP closed on August 24, 2026 and is no longer accepting submissions.

It was issued by City Of Detroit. The work is located in Detroit, Michigan, United States.

Who is a good fit for this opportunity?

Event management firm with experience delivering public and community events. Vendor recruitment and on-site coordination capabilities for large and small events. Familiarity with event permitting, licensing, and government agency coordination. Experience managing sponsorships, donations, and event logistics. Capacity to support multi-event programming over a two-year contract term. Regional presence or operational experience in Michigan preferred.

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Special Event Management Services

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Overview

Events, Printing & Promotional Goods

Detroit, Michigan, United StatesPosted: July 24, 2026Deadline: August 24, 2026

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SUMMARY

The agency seeks a contractor to manage and support special events and recreation programming in Michigan over a two-year period. Services include vendor coordination, permitting, event setup, on-site management, and sponsorship support.

KEY REQUIREMENTS

Must have at least five years of experience with event management and vendor recruitment
Must have been established for at least five years
Must register in Euna Bonfire to download bid documents and submit bids
Must provide a payment and performance bond in the amount of 100% of the contract value
Must maintain active SAM registration
Must obtain City of Detroit Treasury Clearance
Must provide a certificate of insurance in compliance with coverage requirements
Must submit all questions through the Supplier Portal
Must submit proposals through the Euna Bonfire portal

CONTRACT DURATION

24 months

TIMELINE

Advertisement Date: July 23rd, 2026

Questions Due: August 19th, 2026

Proposal Due Date: August 24th, 2026

QUESTION DEADLINE

August 19, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

City Of Detroit

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DESCRIPTION

The issuing agency is seeking a vendor to provide special event management services for large-scale sponsored events and agency-supported community programming. The scope includes recreation event vendor recruitment, programming, and management support for a range of events such as groundbreakings, ribbon cuttings, Easter fun festival, fall festival, scare festival, and Palmer Park Bandshell programming.

Services are expected to cover vendor and event coordination, payment of deposits or vendor-related costs as required, event licensing and permitting, coordination with designated agencies and other governmental entities, equipment and supply management, event setup management, on-site vendor management, and sponsorships and donations management. The events covered under this engagement are anticipated to occur between October 17, 2026 and April 1, 2028.

Questions regarding the solicitation must be submitted by August 19, 2026. The contract term is expected to be two years.

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Frequently asked questions

When is the submission deadline?: This RFP closed on August 24, 2026 and is no longer accepting submissions.
Who issued this RFP?: It was issued by City Of Detroit. The work is located in Detroit, Michigan, United States.
Who is a good fit for this opportunity?: Event management firm with experience delivering public and community events
Vendor recruitment and on-site coordination capabilities for large and small events
Familiarity with event permitting, licensing, and government agency coordination
Experience managing sponsorships, donations, and event logistics
Capacity to support multi-event programming over a two-year contract term
Regional presence or operational experience in Michigan preferred

Analysis generated by Settle AI from the source RFP.

RFP Hunter shows what is open. Settle shows what is forming.

Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

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