Robotic Book Scanning System
Overview
Settle Signals
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SUMMARY
KEY REQUIREMENTS
CONTRACT DURATION
TIMELINE
Bid Issue Date: July 31st, 2026
Question Due Date: August 11th, 2026
Bid Submission Deadline Date: September 1st, 2026
Estimated Contract Start Date: November 1st, 2026
QUESTION DEADLINE
CONTACTS
Primary procurement contact — name, title, email, and phone
Additional decision-makers and their departments
Issuing Agency
New York State Office Of Court Administration
DESCRIPTION
A government authority in Castleton-on-Hudson, New York, is seeking a vendor to provide, deliver, install, and commission one high-speed, robotic, non-destructive book scanning system. The system will support modernization of the law library and digitization of bound appellate court records and other legal materials requested by law firms, government agencies, researchers, and the public.
The required system must provide robotic or automated page turning, high-volume non-destructive digitization of bound materials, dual high-resolution digital cameras, a book spine support mechanism, and an adjustable V-shaped book cradle. It must include production-level software for batch scanning, workflow management, image processing and enhancement, and metadata capture.
The system must support export to standard archival and access formats, including uncompressed TIFF, JPEG, PDF, and PDF/A, either natively or through image-processing software. Integrated optical character recognition must produce searchable text files and searchable PDFs. Questions must be submitted by August 11, 2026.
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Frequently asked questions
- When is the submission deadline?
- Submissions are due September 1, 2026. Questions must be submitted by August 11, 2026.
- Who issued this RFP?
- It was issued by New York State Office Of Court Administration. The work is located in Rochester, New York, United States.
- Who is a good fit for this opportunity?
- Document imaging and book-scanning equipment manufacturer or authorized systems integrator
- Experience delivering robotic, non-destructive scanning systems for libraries, courts, archives, or government agencies
- Expertise in OCR, metadata capture, image processing, and archival file formats
- Capability to provide delivery, installation, commissioning, and technical support
- Demonstrated experience with high-volume digitization workflows
Analysis generated by Settle AI from the source RFP.
RFP Hunter shows what is open. Settle shows what is forming.
Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.