When is the submission deadline?

Submissions are due July 4, 2026.

What is the budget for this RFP?

Settle estimates the budget at From $40,000. The issuer has not published an official figure.

It was issued by U.S. Embassy Kuala Lumpur. The work is located in Kota Kinabalu, Sabah, Malaysia.

Who is a good fit for this opportunity?

Experienced in large-scale event production and design. Expertise in audio-visual and content services for events. Proven track record with government or similar high-profile clients. Capacity to manage décor and logistics for events with 400+ guests. Familiarity with venue layout and operations in Washington, DC.

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Production and Design Services for Freedom 250 Sabah Reception

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Overview

Events, Printing & Promotional Goods

Kota Kinabalu, Sabah, MalaysiaPosted: June 16th, 2026Deadline: July 4th, 2026

Fit Score

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SUMMARY

The government in Washington, DC seeks a vendor for complete production and design services—including décor and AV support—for the Freedom 250 Sabah Reception.

KEY REQUIREMENTS

Must have valid and active registration in SAM.gov for quotations above $40,000 USD
Must provide all personnel, equipment, supplies, tools, and materials
Must comply with U.S. Embassy Regional Security Office and Malaysian security protocols
Must provide electronic design mockups no later than one month prior to the event
Must coordinate directly with the venue regarding technical specifications

BUDGET

Estimate

From $40,000

TIMELINE

Setup work begins: September 1st, 2026

Event date: September 2nd, 2026

Proposal submission deadline: July 14th, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

U.S. Embassy Kuala Lumpur

Organization overview and procurement intelligence available on paid plans.

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DESCRIPTION

The government authority in Washington, DC is seeking a vendor to provide production and design services for the Freedom 250 Sabah Reception. The selected vendor will be responsible for all aspects of physical and audio-visual production and design, ensuring an entertaining and welcoming atmosphere for all attendees.

Responsibilities include developing a comprehensive design plan and decorating a venue capable of accommodating 400 guests. This includes work for the main ballroom with an in-built LED screen, surrounding indoor areas, escalator lobby, sponsored and catered food stands, main stage, and sponsor displays. The vendor must also provide high-quality audio-visual services and content suitable for the event’s environment.

The goal is to create an engaging setting that enhances the overall experience for guests, sponsors, and participants by seamlessly integrating design, decoration, and technical production elements.

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Frequently asked questions

When is the submission deadline?: Submissions are due July 4, 2026.
What is the budget for this RFP?: Settle estimates the budget at From $40,000. The issuer has not published an official figure.
Who issued this RFP?: It was issued by U.S. Embassy Kuala Lumpur. The work is located in Kota Kinabalu, Sabah, Malaysia.
Who is a good fit for this opportunity?: Experienced in large-scale event production and design
Expertise in audio-visual and content services for events
Proven track record with government or similar high-profile clients
Capacity to manage décor and logistics for events with 400+ guests
Familiarity with venue layout and operations in Washington, DC

Analysis generated by Settle AI from the source RFP.

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Production and Design Services for Freedom 250 Sabah Reception (Due July 4, 2026) | Settle RFP Hunter