Printing, Mailing, Electronic Notice and Document Distribution Services
Overview
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SUMMARY
KEY REQUIREMENTS
CONTRACT DURATION
TIMELINE
Issue RFP: August 4th, 2026
Return Acknowledgement of Receipt: August 10th, 2026
Deadline to Submit Questions: August 14th, 2026
Response to Questions Posted: August 19th, 2026
Submission of Proposal: August 26th, 2026
Proposal Evaluation: August 26th, 2026 – September 2nd, 2026
Interviews & Demonstrations: August 31st, 2026 – September 1st, 2026
Intent to Award RFP: September 22nd, 2026
QUESTION DEADLINE
CONTACTS
Primary procurement contact — name, title, email, and phone
Additional decision-makers and their departments
Issuing Agency
Eddy County
DESCRIPTION
A government authority in Carlsbad, New Mexico, seeks a vendor to provide printing, mailing, electronic notice, and document distribution services under a one-year contract. Required printed materials may include property tax bills, supplemental and corrected bills, delinquent and reminder notices, returned check and refund notices, escrow and mobile home notices, redemption and tax sale notices, as well as printing for other County departments.
Electronic notice services must support email delivery, optional SMS notifications, electronic tax bills, delinquent notices, reminders, confirmations, bounce management, opt-in and opt-out administration, delivery confirmation, and a citizen self-registration portal. The vendor must provide secure file transfer, encryption in transit and at rest, role-based access, audit logging, secure destruction, and annual security testing.
Mailing requirements include Intelligent Mail Barcode processing, presorting, CASS certification, address standardization, postage optimization, tracking, and proof of mailing. Returned mail services must include address verification, undeliverable reporting, updated address files when available, and analytics. Variable data printing, document design, accessibility, branding, USPS compliance, and an online portal for secure uploads, proof approval, production monitoring, tracking, reporting, and archive retrieval are also required. Questions must be submitted by August 14, 2026.
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Frequently asked questions
- When is the submission deadline?
- Submissions are due August 26, 2026. Questions must be submitted by August 14, 2026.
- Who issued this RFP?
- It was issued by Eddy County. The work is located in Carlsbad, New Mexico, United States.
- Who is a good fit for this opportunity?
- Established government document printing and mailing service provider
- Experience producing tax bills, notices, variable-data documents, and payment materials
- USPS-certified mailing capabilities including CASS, presorting, IMb, and postage optimization
- Secure electronic notification platform supporting email, SMS, portals, and delivery tracking
- Strong data-security controls, encrypted processing, audit logging, and annual security testing
- Experience serving counties, municipalities, tax authorities, or other public-sector clients
Analysis generated by Settle AI from the source RFP.
RFP Hunter shows what is open. Settle shows what is forming.
Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.