When is the submission deadline?

Submissions are due October 28, 2026. Questions must be submitted by October 13, 2026.

It was issued by Laramie County School District Number One. The work is located in Cheyenne, Wyoming, United States.

Who is a good fit for this opportunity?

Experienced business telecommunications and phone-system replacement provider. Expertise with Mitel systems, SIP trunk integration, and enterprise dial-plan configuration. Capacity to deliver turnkey hardware, software, installation, programming, and cutover support. Experience coordinating after-hours deployments across multiple sites. Demonstrated ability to manage multi-year support and implementation contracts.

Phone System Replacement Service (Due October 28, 2026)

Overview

IT Support, Hardware & Networking

Cheyenne, Wyoming, United StatesPosted: September 25, 2026Deadline: October 28, 2026

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SUMMARY

The agency seeks a vendor for a three-year, turnkey phone system replacement, including system installation, programming, configuration, SIP trunk integration, dial-plan development, and cutover support. After-hours coordination will be required for on-site telephone placement and testing.

KEY REQUIREMENTS

Must be a registered supplier with the Rocky Mountain E-Purchasing System
Must provide a performance bond and labor and material payment bond
Must provide proof of insurance including workers' compensation, general liability, and cyber/data information security coverage
Must comply with all federal and state laws, including E911, Kari's Law, and RAY BAUM's Act
Must be able to provide ongoing support for the solution for at least five years after the date of purchase
Must provide factory-new equipment
Must be able to integrate with existing overhead paging and intercom systems
Must provide a turnkey implementation including discovery, design, installation, and training

CONTRACT DURATION

36 months

TIMELINE

RFP published: September 24th, 2026

Statement of Fair Competition due: October 1st, 2026

Pre-bid conference: October 7th, 2026

Questions due: October 13th, 2026

District responses to vendor questions: October 16th, 2026

Proposals due and evaluation begins: October 28th, 2026

Anticipated contract issued: December 8th, 2026

QUESTION DEADLINE

October 13, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

Laramie County School District Number One

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DESCRIPTION

The issuing agency is seeking a vendor to provide a complete turnkey replacement of its phone system. The selected vendor will be responsible for all component hardware, software, services, labor, system installation and programming, configuration, and provisioning of every telephone before handover. Agency staff will be responsible for installing and placing the telephones, unless otherwise arranged.

The vendor will support each site’s cutover and coordinate with the agency and third-party vendors to integrate SIP trunks between the new solution and the existing Mitel system. The work will also include developing Uniform Coordinated Dialing and a dial plan capable of inserting or deleting digits for calls to and from users on the alternate system. Because school hours are established at the beginning of each school year, on-site telephone placement and testing will generally need to occur after hours. The contract period will be three years, and a pre-bid meeting is scheduled for October 7, 2026.

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Frequently asked questions

When is the submission deadline?: Submissions are due October 28, 2026. Questions must be submitted by October 13, 2026.
Who issued this RFP?: It was issued by Laramie County School District Number One. The work is located in Cheyenne, Wyoming, United States.
Who is a good fit for this opportunity?: Experienced business telecommunications and phone-system replacement provider
Expertise with Mitel systems, SIP trunk integration, and enterprise dial-plan configuration
Capacity to deliver turnkey hardware, software, installation, programming, and cutover support
Experience coordinating after-hours deployments across multiple sites
Demonstrated ability to manage multi-year support and implementation contracts

Analysis generated by Settle AI from the source RFP.

RFP Hunter shows what is open. Settle shows what is forming.

Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

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