Integrated Audio-Visual and Meeting Management Solution
Overview
Settle Signals
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SUMMARY
KEY REQUIREMENTS
CONTRACT DURATION
TIMELINE
Issue Date of RFP: July 28th, 2026
Site Visit: August 11th, 2026
Deadline for Questions: August 14th, 2026
Deadline for Issuing Addenda: August 18th, 2026
Submission Deadline: August 28th, 2026
Anticipated Ranking and Shortlisting of Proponents: September 4th, 2026
Shortlisted Proponent On-site Demo: September 9th-11th, 2026
Commercially Confidential Meeting (CCM): September 16th-18th, 2026
Deadline for Submission of Best and Final Offer (BAFO): October 2nd, 2026
Anticipated Award: October 9th, 2026
QUESTION DEADLINE
CONTACTS
Primary procurement contact — name, title, email, and phone
Additional decision-makers and their departments
Issuing Agency
City Of Camrose
DESCRIPTION
The issuing municipality in Alberta is seeking a vendor to provide an integrated audio-visual and meeting management solution for its Council Chamber environment. The requested solution is intended to support transparent and effective governance through reliable in-person and hybrid council meetings, with clear and consistent communication for all participants and accessible opportunities for public engagement.
The selected vendor is expected to deliver a complete, documented system design that integrates with the existing chamber setup. At a minimum, the solution must support seamless hybrid participation for both in-room and remote attendees, provide reliable live streaming and recording to the Sliq Streaming Platform for the full duration of meetings, and integrate with identified platforms including Microsoft Teams, BrightSign Digital Signage, and iCompass Agenda Management.
The system must function as intended without manual workarounds and allow trained city staff to manage core meeting workflows independently. These workflows include initiating meetings, managing speakers, supporting hybrid participation, handling streaming and recording, entering and exiting in camera sessions, and concluding meetings. The solution must also demonstrate stable performance during extended meetings and enable consistent startup and shutdown procedures without requiring vendor support.
A pre-bid meeting is scheduled for August 11, 2026, and questions must be submitted no later than August 14, 2026.
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Frequently asked questions
- When is the submission deadline?
- Submissions are due August 29, 2026. Questions must be submitted by August 14, 2026.
- Who issued this RFP?
- It was issued by City Of Camrose. The work is located in Camrose, Alberta, Canada.
- Who is a good fit for this opportunity?
- Audio-visual integration firm with municipal or public-sector meeting room experience
- Provider of hybrid council chamber or boardroom meeting management solutions
- Experience integrating Microsoft Teams, streaming platforms, digital signage, and agenda management systems
- Capability to design, document, install, and configure end-to-end AV systems
- Training and support services for client staff operating meetings independently
- Proven track record delivering reliable live streaming and recording for governance meetings
Analysis generated by Settle AI from the source RFP.
RFP Hunter shows what is open. Settle shows what is forming.
Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.