When is the submission deadline?

Submissions are due August 26, 2026. Questions must be submitted by August 12, 2026.

It was issued by Illinois State Treasurer's Office. The work is located in Chicago, Illinois, United States; Springfield, Illinois, United States.

Who is a good fit for this opportunity?

HRIS software providers with comprehensive workforce management capabilities. Experience implementing employee records, timekeeping, benefits, performance, and reporting modules. Proven ability to support secure, multi-user systems for organizations with up to 270 users. Providers offering on-site implementation, training, and ongoing administrative support. Demonstrated experience with public-sector or agency HR technology deployments.

Human Resource Management Information System (Due August 26, 2026)

Overview

Financial, Legal, HR & Staffing

Chicago, Illinois, United States; Springfield, Illinois, United StatesPosted: July 31, 2026Deadline: August 26, 2026

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SUMMARY

The agency seeks a four-year HRIS solution supporting employee records, onboarding, timekeeping, benefits, performance management, reporting, security administration, and implementation training. The system must support up to 270 users and provide customizable Excel-exportable reports.

KEY REQUIREMENTS

Must have prior experience implementing HRIS for public sector entities, preferably state government
Must have a physical presence in the State of Illinois
Must demonstrate that the solution meets software and hardware requirements of the Treasurer
Must demonstrate that the solution is available on iOS, Android, and Windows mobile platforms
Must demonstrate prior experience in deployment of HRIS in a unionized environment
Must demonstrate that the HRIS will streamline business processes and eliminate inefficiencies
Must demonstrate industry best practices around management and security of HR data
Must submit all Appendices completed in full

CONTRACT DURATION

120 months

TIMELINE

RFP published: July 30th, 2026

Respondent questions due: August 12th, 2026

Responses to questions posted: August 18th, 2026

Proposals due: August 26th, 2026

Interviews: Week of September 14th, 2026

Best and final offer due: Week of September 21st, 2026

Notification of award: Week of September 28th, 2026

QUESTION DEADLINE

August 12, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

Illinois State Treasurer's Office

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DESCRIPTION

The agency is seeking a vendor to provide and implement a comprehensive Human Resource Management Information System (HRIS). The system must maintain centralized employee records as the primary source of workforce data, including contact information, demographic data, work location, emergency contacts, hire and seniority dates, current and historical salary information, union data, allocation data, and job titles. It must also support customizable employee fields and standardized or configurable onboarding workflows.

The HRIS must provide timekeeping, scheduling, attendance tracking, and real-time clock-in and clock-out capabilities for all employees. It must manage benefit time, including vacation, personal, compensatory, earned equivalent time, floating holidays, and sick leave, while allowing employees to view current and historical balances and track accrued and used hours. Additional requirements include performance management, employee information retention, and reporting dashboards with both prebuilt and customizable reports that can be exported to Excel.

The solution must provide reliable, stable, secure, and accurate performance for intensive, simultaneous transactions and support up to 270 users and workstations. An administrative module must support application and database administration in accordance with established user security rules and policies. The vendor must provide comprehensive on-site employee training as part of implementation. The contract term will be four years, and all questions must be submitted by August 12, 2026.

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Frequently asked questions

When is the submission deadline?: Submissions are due August 26, 2026. Questions must be submitted by August 12, 2026.
Who issued this RFP?: It was issued by Illinois State Treasurer's Office. The work is located in Chicago, Illinois, United States; Springfield, Illinois, United States.
Who is a good fit for this opportunity?: HRIS software providers with comprehensive workforce management capabilities
Experience implementing employee records, timekeeping, benefits, performance, and reporting modules
Proven ability to support secure, multi-user systems for organizations with up to 270 users
Providers offering on-site implementation, training, and ongoing administrative support
Demonstrated experience with public-sector or agency HR technology deployments

Analysis generated by Settle AI from the source RFP.

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Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

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