When is the submission deadline?

Submissions are due June 30, 2026. Questions must be submitted by June 12, 2026.

It was issued by Town Of Ponoka. The work is located in Ponoka, Alberta, Canada.

Who is a good fit for this opportunity?

Experience providing HR and payroll software and services. Proven track record with end-to-end implementation of business systems. Capacity to support operation, upgrades, and integrations for large organizations. Experience working with Canadian or public sector clients. Ability to deliver ongoing support and documentation.

HR and Payroll Software and Implementation Services (Due June 30, 2026)

Overview

Business Systems (ERP, CRM & POS)

Ponoka, Alberta, CanadaPosted: June 2nd, 2026Deadline: June 30th, 2026

Fit Score

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SUMMARY

This RFP seeks a vendor to deliver and implement a robust HR and payroll software solution with comprehensive features for an organization in Alberta, Canada.

KEY REQUIREMENTS

Proponent must be a single legal entity.
Must provide four reference projects fully implemented within the last three years.
All hosted system components, processing capabilities, and backups must be located and stored in Canada.
Must provide confirmation of commercial general liability insurance of at least $2,000,000 per occurrence.
Must provide confirmation of errors and omissions insurance coverage of at least $2,000,000 per occurrence.
Must complete a Privacy Impact Assessment.
Must submit a criminal record check for all staff and subcontractors contributing to project activities.
Must comply with the prescribed proposal format.

CONTRACT DURATION

84 months

TIMELINE

Issue Date: June 1st, 2026

Deadline for Questions: June 12th, 2026

Submission Deadline: June 30th, 2026

Anticipated Execution of Agreements: November 20th, 2026

QUESTION DEADLINE

June 12th, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

Town Of Ponoka

Organization overview and procurement intelligence available on paid plans.

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DESCRIPTION

The selected vendor will provide comprehensive HR and payroll software solutions, along with full implementation services. The project encompasses a range of human capital and payroll functions including banks and entitlements, employee data management, leave management, employee self-service, onboarding, offboarding, payroll processing, performance and position management, recruitment, scheduling, and time entry.

The solution must also address aspects such as accessibility, artificial intelligence integration, backups and disaster recovery, brand integration, data management, production and non-production environment management, user help and support documentation, records and information management, reporting and analytics, system availability and uptime, as well as system upgrades and patch management. The awarded contract will cover a period of two years.

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Frequently asked questions

When is the submission deadline?: Submissions are due June 30, 2026. Questions must be submitted by June 12, 2026.
Who issued this RFP?: It was issued by Town Of Ponoka. The work is located in Ponoka, Alberta, Canada.
Who is a good fit for this opportunity?: Experience providing HR and payroll software and services
Proven track record with end-to-end implementation of business systems
Capacity to support operation, upgrades, and integrations for large organizations
Experience working with Canadian or public sector clients
Ability to deliver ongoing support and documentation

Analysis generated by Settle AI from the source RFP.

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