When is the submission deadline?

Submissions are due November 3, 2026. Questions must be submitted by October 16, 2026.

What is the budget for this RFP?

Settle estimates the budget at $1,000 – $500,000. The issuer has not published an official figure.

It was issued by Santa Clara Valley Transportation Authority. The work is located in San Jose, California, United States.

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Fluid Analysis

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Overview

Medical Equipment & Lab Supplies

San Jose, California, United StatesPosted: October 6, 2026Deadline: November 3, 2026

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SUMMARY

Invitation for Bids for a fluid analysis program for VTA-owned-and-operated equipment and equipment operated by VTA contractors.

KEY REQUIREMENTS

Must be a responsive and responsible qualified firm
Must register on VTA's Procurement Website
Must provide a Certificate of Reported Compliance for off-road diesel-fueled fleet vehicles if applicable
Must provide a complete fluid analysis program including materials, sample pickup, laboratory analysis, and reporting
Must provide training for maintenance personnel
Must maintain historical data, tracking, and trend analysis
Must provide insurance as required in Exhibit 9
Must comply with VTA's Code of Ethics
Must comply with all applicable federal and state laws and regulations

BUDGET

Estimate

$1,000 – $500,000

CONTRACT DURATION

60 months

TIMELINE

Issue date: October 6th, 2026

Pre-Bid Conference: October 13th, 2026

Deadline to submit IFB Comments: October 16th, 2026

Bid Due Date / Bid Opening: November 3rd, 2026

Anticipated Notice of Recommended Award: November 6th, 2026

QUESTION DEADLINE

October 16, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

Santa Clara Valley Transportation Authority

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DESCRIPTION

The Santa Clara Valley Transportation Authority (VTA) is seeking bids for a complete fluid analysis program for VTA-owned-and-operated equipment, as well as for equipment operated by VTA contractors. The program includes providing all necessary materials for fluid analysis, picking up fluid samples at VTA-designated locations, providing laboratory analysis services, and reporting the results. The contract term is 3 years with 2 one-year options.

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Frequently asked questions

When is the submission deadline?: Submissions are due November 3, 2026. Questions must be submitted by October 16, 2026.
What is the budget for this RFP?: Settle estimates the budget at $1,000 – $500,000. The issuer has not published an official figure.
Who issued this RFP?: It was issued by Santa Clara Valley Transportation Authority. The work is located in San Jose, California, United States.

Analysis generated by Settle AI from the source RFP.

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Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

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