When is the submission deadline?

Submissions are due October 26, 2026. Questions must be submitted by October 16, 2026.

It was issued by Regional Municipality Of Waterloo. The work is located in Kitchener, Ontario, Canada; Cambridge, Ontario, Canada; Waterloo, Ontario, Canada.

Who is a good fit for this opportunity?

Facilities strategy and corporate real estate consulting firm. Demonstrated experience developing workplace strategies and accommodation plans. Expertise in portfolio, utilization, capacity, and financial analysis. Strong organizational engagement, change management, and stakeholder facilitation capabilities. Experience developing space standards, design toolkits, and implementation roadmaps. Ability to consolidate and validate complex facilities and workplace datasets.

Facilities Strategic Plan Service (Due October 26, 2026)

Overview

Architecture, Engineering & Urban Planning

Kitchener, Ontario, Canada; Cambridge, Ontario, Canada; Waterloo, Ontario, CanadaPosted: October 3, 2026Deadline: October 26, 2026

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SUMMARY

The issuing organization seeks a vendor to develop a Corporate Facilities Strategic Plan encompassing workplace strategy, portfolio analysis, utilization and capacity assessment, financial analysis, optimization, and implementation planning.

KEY REQUIREMENTS

Must have a Bidding System Vendor account and be registered as a Plan Taker
Must submit proposals electronically through the Region's Bidding System
Must comply with Accessibility for Ontarians with Disabilities Act (AODA) standards
Must maintain General Liability Insurance of at least $2,000,000 per occurrence
Must maintain Automobile Liability Insurance of at least $2,000,000
Must maintain Professional Liability Insurance of at least $1,000,000
Must register with the Workplace Safety and Insurance Board (WSIB) and maintain good standing
Must pay employees, workers, and contractors at least the Waterloo Region Living Wage
Must not be in litigation or pending litigation with the Region of Waterloo without Council approval

CONTRACT DURATION

14 months

TIMELINE

October 26th, 2026: Submission of Proposal, Detailed Work Plan & Upset Budget

November 16th, 2026: Successful Consultant will be notified

November 23rd, 2026: Project Initiation

April 30th, 2027: Phase 1 – Workplace Strategy (Demand) Facilities Analysis (Supply)

August 16th, 2027: Phase 2 – Optimization and Financial Modeling

December 31st, 2027: Phase 3 - Final Recommendations and Reporting

QUESTION DEADLINE

October 16, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

Regional Municipality Of Waterloo

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DESCRIPTION

The issuing organization is seeking a qualified vendor to provide facilities strategic planning services, including planning, analysis, and recommendations to support its Corporate Facilities Strategic Plan. The work will provide a comprehensive understanding of the corporate office portfolio, align facilities with organizational priorities and service delivery needs, and integrate workplace strategy and demand analysis into facilities planning.

The engagement is expected to include project initiation and work planning; data consolidation and validation; development of a corporate workplace strategy and accommodation plan; facilities portfolio analysis; utilization and capacity analysis; portfolio optimization; financial analysis; implementation planning and roadmap development; a workplace design toolkit; and change management and stakeholder engagement. The vendor will review and validate data from multiple sources, identify data gaps and limitations, and prepare a baseline dataset to support ongoing workforce, workplace, and space analysis.

The corporate workplace strategy is a core component of the project. Proponents should demonstrate experience in workplace strategy, organizational engagement, development of space standards, and data-driven decision-making for relocation, consolidation, co-location, and repurposing of facilities.

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Frequently asked questions

When is the submission deadline?: Submissions are due October 26, 2026. Questions must be submitted by October 16, 2026.
Who issued this RFP?: It was issued by Regional Municipality Of Waterloo. The work is located in Kitchener, Ontario, Canada; Cambridge, Ontario, Canada; Waterloo, Ontario, Canada.
Who is a good fit for this opportunity?: Facilities strategy and corporate real estate consulting firm
Demonstrated experience developing workplace strategies and accommodation plans
Expertise in portfolio, utilization, capacity, and financial analysis
Strong organizational engagement, change management, and stakeholder facilitation capabilities
Experience developing space standards, design toolkits, and implementation roadmaps
Ability to consolidate and validate complex facilities and workplace datasets

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