When is the submission deadline?

Submissions are due October 29, 2026. Questions must be submitted by October 14, 2026.

What is the budget for this RFP?

Settle estimates the budget at $10,000 – $50,000. The issuer has not published an official figure.

It was issued by State Controller's Office. The work is located in Sacramento, California, United States.

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Equipment and Software Maintenance – Quadient Inserters

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Overview

IT Support, Hardware & Networking

Sacramento, California, United StatesPosted: October 8, 2026Deadline: October 29, 2026

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SUMMARY

The State Controller's Office is seeking a contractor to provide on-site preventive maintenance, on-call repair services, and software maintenance for Quadient mailing equipment and software located in Sacramento, California.

KEY REQUIREMENTS

Must have been in business for three of the last five years performing similar services
Must be located within 60 miles of 3301 C Street, Sacramento, CA 95816
Must be able to provide onsite services within two hours of the initial request
Must have field technicians certified by Quadient to work on the DS1200 4Qi Folder Inserter
Must provide at least one technician with a minimum of two years of mailing inserter maintenance experience
Technician must have technical experience with Quadient AIMS500 Software
Must maintain commercial general liability insurance of at least $1 million per occurrence and $2 million annual aggregate
Must maintain workers' compensation and employer's liability insurance with $1 million limits
Must maintain automobile liability insurance with at least $1 million combined single limit

BUDGET

Estimate

$10,000 – $50,000

CONTRACT DURATION

12 months

TIMELINE

Release of RFQ-ITS: October 8th, 2026

Written Questions Submittal Deadline: October 14th, 2026

SCO Response to Written Questions: October 19th, 2026

Final Date for Bid Submission: October 29th, 2026

Evaluation of Bids: October 29th-30th, 2026

Cost Opening: November 2nd, 2026

Notice of Intent to Award: November 3rd, 2026

Anticipated Agreement Award Date: November 9th, 2026

Anticipated Agreement Start Date: December 1st, 2026

QUESTION DEADLINE

October 14, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

State Controller's Office

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DESCRIPTION

The State Controller's Office (SCO) requires a contractor to provide on-site preventive maintenance, on-call repair services, and software maintenance for two Quadient DS1200 Q4i Folder Inserters and Quadient AIMS500 software located at 3301 C Street, Room 770A, Sacramento, CA 95816. The agreement term is one year, with an option for a one-year extension.

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Frequently asked questions

When is the submission deadline?: Submissions are due October 29, 2026. Questions must be submitted by October 14, 2026.
What is the budget for this RFP?: Settle estimates the budget at $10,000 – $50,000. The issuer has not published an official figure.
Who issued this RFP?: It was issued by State Controller's Office. The work is located in Sacramento, California, United States.

Analysis generated by Settle AI from the source RFP.

RFP Hunter shows what is open. Settle shows what is forming.

Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

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