When is the submission deadline?

Submissions are due August 28, 2026. Questions must be submitted by August 6, 2026.

It was issued by Public Health Trust Of Miami Dade County. The work is located in Miami, Florida, United States.

Who is a good fit for this opportunity?

Digital signage software and managed services provider. Experience with cloud-based content management platforms. Capability to supply and integrate signage hardware and software. Proven expertise in remote display administration and multi-screen programming. Familiarity with standard media file format support and content libraries. Ability to provide secure user access controls and version management. Experience supporting public sector or institutional display environments in Florida.

Digital Signage Services (Due August 28, 2026)

Overview

IT Support, Hardware & Networking

Miami, Florida, United StatesPosted: July 30, 2026Deadline: August 28, 2026

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SUMMARY

This opportunity seeks a vendor to deliver a web- or cloud-based digital signage solution, including content management capabilities for interior and exterior displays. The contract term is one year, with remote programming, version control, and resilient playback among the key requirements.

KEY REQUIREMENTS

Must be authorized to do business in Florida
Must have a business continuity and disaster recovery plan
Must comply with Joint Commission credentialing requirements
Must provide a 10% SBE subcontracting commitment
Must maintain a 99 percent performance rating for system uptime, unit performance, and CMS performance
Must provide a dedicated central telephone number for support
Must provide a local vendor support for onsite equipment repairs
Must have a valid occupational license issued by Miami-Dade County at least one year prior to proposal submission for local preference
Must have a physical business address in Miami-Dade County for local preference

CONTRACT DURATION

36 months

TIMELINE

RFP available for distribution: July 28th, 2026

Pre-proposal Conference: August 4th, 2026

Deadline for receipt of questions: August 6th, 2026

Deadline for electronic receipt of proposals: August 27th, 2026

Projected Award Date: November, 2026

QUESTION DEADLINE

August 6, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

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Issuing Agency

Public Health Trust Of Miami Dade County

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DESCRIPTION

The procuring entity seeks a vendor to provide digital signage services for interior and exterior displays in Florida. The requested solution includes content management and programming hardware and software for interior displays, with a web- or cloud-based platform that supports standard file formats for text, graphics, sound, and video. Proprietary content management systems may be acceptable if they allow the import and use of common formats such as PDF, JPG, GIF, BMP, MOV, MP3, MP4, TXT, and DOC.

The system must support remote and independent programming of each display, remote viewing of the actual display output, and the ability to link multiple displays to the same program while allowing staff to directly control and reprogram linked groups as needed. Additional requirements include version control, programmable security access for content editors, continued playback of programmed content during network interruptions, a content library with configurable naming conventions and groupings, and support for both portrait and landscape display orientations.

A pre-bid conference is scheduled for August 4, 2026, and questions must be submitted no later than August 6, 2026. The resulting contract is expected to have a one-year term.

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Frequently asked questions

When is the submission deadline?: Submissions are due August 28, 2026. Questions must be submitted by August 6, 2026.
Who issued this RFP?: It was issued by Public Health Trust Of Miami Dade County. The work is located in Miami, Florida, United States.
Who is a good fit for this opportunity?: Digital signage software and managed services provider
Experience with cloud-based content management platforms
Capability to supply and integrate signage hardware and software
Proven expertise in remote display administration and multi-screen programming
Familiarity with standard media file format support and content libraries
Ability to provide secure user access controls and version management
Experience supporting public sector or institutional display environments in Florida

Analysis generated by Settle AI from the source RFP.

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Settle pieces together buyer signals, budgets, contract activity, and the sources your team already monitors. See why an opportunity fits and what to do before the RFP posts.

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