When is the submission deadline?

Submissions are due July 9, 2026. Questions must be submitted by June 30, 2026.

What is the budget for this RFP?

The published budget is $90,000.

It was issued by City Of Loveland. The work is located in Loveland, Colorado, United States.

Who is a good fit for this opportunity?

Experienced event facilitation firm with expertise in multi-day destination events. Proven track record managing large-scale festivals. Ability to integrate business communities into event programming. Capable of designing and producing professional event collateral. Prior experience with crowd management and event logistics. Strong presence or partnerships within Colorado.

Creative Event Facilitation Partner Service (Due July 9, 2026)

Overview

Events, Printing & Promotional Goods

Loveland, Colorado, United StatesPosted: June 16th, 2026Deadline: July 9th, 2026

Fit Score

Settle Intelligence

Settle helps teams win more RFP revenue by finding the right opportunities early, prioritizing the contracts they're most likely to win, and drafting responses from approved company knowledge and past wins.

Learn more about Settle

SUMMARY

The City is seeking an event facilitation partner to transform its annual festival into a multi-day destination event with enhanced attractions, business integration, logistics management, and creative planning.

KEY REQUIREMENTS

BUDGET

Verified

$90,000

TIMELINE

Questions are due June 30th, 2026

Proposals are due July 9th, 2026

Interviews with short listed firms are the week of July 20th, 2026

Award is made the week of July 27th, 2026

QUESTION DEADLINE

June 30th, 2026

CONTACTS

Primary procurement contact — name, title, email, and phone

Additional decision-makers and their departments

See Decision-Maker Contacts

Issuing Agency

City Of Loveland

Organization overview and procurement intelligence available on paid plans.

See Issuer Research

DESCRIPTION

The City seeks a creative event facilitation partner to reimagine and facilitate the 9th annual festival, transforming it into a multi-day destination event featuring a diverse mix of monetized and free attractions. The selected partner will be responsible for developing a cohesive festival concept and site plan, as well as managing ticketed experiences such as live entertainment and other programming. Integration of local downtown businesses into the festival experience is essential, in addition to structuring a programming schedule that ensures consistent energy and visitor flow.

Responsibilities include providing wayfinding support to downtown and offsite parking areas, designing and printing all physical event collateral (such as signage, posters, and materials for attractions or experiences), and creating contingency plans for adverse weather, crowd management, and public safety. The facilitation partner will also coordinate all aspects of event setup and teardown, including the hiring of laborers. While the City will lead overall marketing efforts, limited support from the contractor may be required. All questions regarding this RFP must be submitted by June 30, 2026.

Similar RFPs

Frequently asked questions

When is the submission deadline?: Submissions are due July 9, 2026. Questions must be submitted by June 30, 2026.
What is the budget for this RFP?: The published budget is $90,000.
Who issued this RFP?: It was issued by City Of Loveland. The work is located in Loveland, Colorado, United States.
Who is a good fit for this opportunity?: Experienced event facilitation firm with expertise in multi-day destination events
Proven track record managing large-scale festivals
Ability to integrate business communities into event programming
Capable of designing and producing professional event collateral
Prior experience with crowd management and event logistics
Strong presence or partnerships within Colorado

Analysis generated by Settle AI from the source RFP.

Stop missing winnable RFPs

Create a free account to search the full database, filter by your criteria, and have new RFPs matched to your business automatically.

See how Settle works